Job Summary

The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human resource files and documentation.

Duties And Responsibilities

• Employee Correspondences
• Assist with day to day operations of the HR functions and duties.
• Assist with clerical and administrative support to Staff.
• Support in organizing staff events and meetings.
• Continuously updating Staff Files
• Compile and update employee records in personal Files (hard and soft copies) on regular and need basis.
• Support staff exiting the Organization with smooth clearance as per the exit Kit.
• Effectively file the exit documents to the staff respective staff files.
• Label Staff File Cabinets and separate current staff files from Exited Staff files.
• Provide support documents during Audits
• Support in tracking the documents with the Auditors to ensure they are retuned and filed back to the respective files.
• Assist the Human Resource Assistant in compiling documents for making payments relate
• Support in Recruitment processes
• Organize documentation related with recruitments for approval.
• Schedule Candidates for interviews as guided by the Human Resource Assistant.
• Assist the Human Resource Assistant in conducting background checks for potential candidates.
• Adequately organize new hire documents for approval and for Personal file.
• Open New Hire Personal staff files.
• Timesheet Processing – On Monthly basis, Work closely with Nairobi National staff to ensure we have monthly timesheets duly signed by both employee and supervisor for payroll and filed for record.
• Confidentiality – Ensure confidentiality of information and documents in the department.
• Any other relevant/appropriate duties.

Requirements

Qualifications

• Bachelor’s degree in Human Resources or related field.
• Higher Diploma in HR or (CHRP-K) Part 2 qualifications is an added advantage.
• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Good Communication.
• Relationship Management.
• Ethical Practice.
• HR Knowledge.
• Confidentiality.
• Attention to detail
• Team Work

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability