Position Objectives and Responsibilities

• Manage recruitment and selection for officer level downwards, including placing job advertisements, shortlisting, and conducting interviews.
• Overseeing and managing the Employee Assistance Program.
• Support in ensuring compliance and adherence to Organisation Health and Safety Regulations.
• Support the HR Manager in developing annual budgets for the HR function in conjunction with institutional managers, and ensuring adherence to set budget targets throughout the year.
• Payroll management; compile and review payroll inputs on a monthly basis
• Conduct member education to staff on Employee rights, Benefits, and Shofco Employee handbook.
• Administer the human resources policies and procedures that relate to SHOFCO’s personnel.
• Liaise with the line managers to manage and coordinate grievance management and disciplinary proceedings and recommend appropriate action to resolve disputes and ensure proper documentation is done.
• Overseeing the administration department and ensuring high standards of cleanliness are maintained within the organisation.
• Work hand in hand with line managers on performance management to ensure that high performance is achieved.
• Facilitate the on-boarding process of all new staff in coordination with the line managers
• Act as the link between the Organisation and the Insurance service providers and coordinate the benefits program. Reconcile and resolve benefits-related problems.
• Identify legal requirements and government reporting regulations affecting HR functions and ensure policies, procedures, and reporting are compliant.
• Assist in regularly reviewing and updating the HR policies and procedures.
• Support during the employee probationary period by issuing probationary guidance, making sure probationary documentations are provided.
• Employees exit management, ensuring proper exit processes are adhered to and proper documentation is done.

Requirements 

Education, Experience and Skills

• Bachelor’s Degree  in Human Resources, Organizational Behaviour, Management and Leadership or any other related field

Professional Qualification

• Certified Human Resource Professional (CHRP) is desirable
• Registration with Institute of Human Resource Management (IHRM) is a must

 Other requirements (unique/job specific)

• At least 5 years’ experience working with the Human Resources department
• Must be familiar with the Kenya Labour Laws
• Experience with an ERP system will be an added advantage.
• Proficiency in the full Microsoft Office Suite

Functional Skills

• Making decisions
• Checking things
• Following procedures
• Articulating information

Behavioural Competencies/Attributes

• Understanding people
• Directing people
• Upholding standards
• Team working