Job purpose

The HR Officer will collaborate closely with the HR Manager and department heads to oversee all People and Culture initiatives in line with established policies, procedures, and industry best practices.

Key duties and responsibilities

• Prepare and update monthly payroll file submissions and ensure accuracy and integrity of data.
• Prepare monthly employee pay slip advice information within 24 hours of request receipt
• Ensure accurate preparation and submission of employee tax return forms by 1st of February annually
• Develop an equitable compensation and benefits structure. Plan and implement annual salary and bonus review process
• Review casual wages payment in compliance with the daily attendance.
• Lead the staff benefits schemes including the medical scheme, pension etc., in line with the established guidelines.
• Review job advertisement for vacant jobs as and when they fall due in consultation with the Human Resources Assistant.
• Carry out interview pre-screening calls and conduct interviews together with department heads to identify best fit for open positions
• Ensure completion of the recruitment cycle according to company policy.
• Oversee and regularly update the company’s on-boarding protocols for new joiners in line with established guidelines.
• Support the exit clearance process for staff in line with the established guidelines.
• Support the annual performance management cycle with staff and line mangers in compliance with the internal deadlines.
• Draft internal communications and maintain an accurate and update log of all staff communications.
• Oversee implementation of the company’s annual leave plan.
• Develop and implement annual staff training programs, administer and report on post training evaluation outcomes and feedback.
• Lead the implementation of a internal learning management system and regularly update staff trainings
• Maintain accurate tracker on staff training initiatives in line with QMS guidelines
• Develop and implement annual staff engagement strategy, calendar plan and engagement meetings as well as monitor and report on staff feedback on internal and social media platforms.
• Oversee maintenance of staff personal files to ensure accurate and up to date records.
• Participate in the development and implementation of HR policies and procedures.
• Oversee implementation of staff welfare programs including staff parties, & other well-being initiatives in line with the established guidelines.
• Any other work that may be assigned to the jobholder by the supervisor from time to time.

Working relationships
Internal Relationships:
The Human Resources Officer will be:

•  Directly accountable to the Human Resources Manager.
•  Required to work with all departments in the Company.

External Relationships:

•  Training Institutions
•  Service Providers
•  Labour Office
•  Regulatory Authorities
•  National Industrial Training Authority

Requirements

Knowledge, experience and qualifications required

•  Degree in Social Sciences, Human Resource Management, Business Administration or other related fields.
•  4 – 5 years’ experience in human resources.
•  CHRP(K) or Higher Diploma in HR
•  Must a member of the Institute of Human Resources Management (IHRM).

Competencies

•  Knowledge of best practices and approaches in human resource management.
•  Expertise in compensation and benefits structures
•  Broad knowledge in recruitment, performance management, disciplinary, employee relations, as well as learning and development.
•  Knowledge of the Kenyan Labour Laws.
•  Knowledge of developing HR policies, procedures and processes.
•  Exceptionally self-motivated and directed.
•  Exceptional service orientation.
•  Outstanding communication (written and verbal), interpersonal and facilitation skills.
•  High level interpersonal and cross-cultural skills
•  Must be a self-starter and highly organized,
•  Ability to work well with people at all levels in the organization.
•  Analytical and problem-solving skills.
•  Strong persuasion and negotiation skills.
•  Flexibility and adaptability.
•  Open to change.
•  Calm under chaos.

Working Conditions:

• Is exposed to minimum disagreeable conditions in the environment. The job holder has normal office facilities that include own workstation and access to a laptop.