The Human Resources Assistant will play a crucial role in supporting human resources functions essential to the effective operation of the project. Reporting to the Human Resources Manager, the Human Resources Assistant will assist in various Human Resources activities to ensure compliance with organizational policies, procedures, and regulatory requirements. This is a full-time position based in Nairobi, Kenya.

Primary responsibilities include, but are not limited to: 

• Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and coordinating candidate communication.
• Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements.
• Maintain accurate and up-to-date employee records, including personnel files, HR databases, and other relevant documentation.
• Assist in benefits administration tasks such as enrollment, changes, and inquiries, ensuring timely communication with employees and external providers.
• Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs.
• Assist in the implementation and maintenance of Human Resources policies, procedures, and best practices, ensuring alignment with organizational goals and legal requirements.
• Coordinate employee relations activities, including addressing inquiries, resolving issues, and facilitating communication between employees and management.
• Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals.
• Support Human Resources reporting and data analysis efforts by compiling and analyzing Human Resources metrics and preparing reports as needed.
• Maintain confidentiality and discretion in handling sensitive Human Resources information and employee matters.

Qualifications

The candidate for the position of Human Resources Assistant shall have at a minimum the following qualifications:

Education: 

• Secondary education required.

Skills and Experience: 

• Two to three years of prior experience in Human Resources or related Administrative and Clerical roles required.
• Prior experience working on USAID-funded projects preferred.
• Familiarity with Human Resource practices, policies, and procedures as they pertain to Kenya labor laws preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Attention to detail and accuracy in data entry and record-keeping.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook, and Teams) required.
• Familiarity with Kronos software preferred.
• Familiarity with online line job posting platforms such as Smart Recruiters and other Kenya based job posting websites preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective oral and written communication skills in English.

Language: 

• Fluency in English is required.

Other: 

• Applicants must be Kenyan nationals or hold current work authorization.