Job Purpose:

Reporting to the Regional Director, Human Resources, the Human Resource Information Systems (HRIS) Manager will play an integral role management of the HR systems including processing employee data and producing HR-related reports and analytics. He/she will ensure compliance with relevant AKU, local, and national regulations. In addition, he/she will support to design and implement HR applications and will ensure that our HR Information Systems meet our business needs and are functional and cost-effective.

Key responsibilities:

• Improve and maintain HRIS systems:
• This includes identifying the HR processes that need to be automated, and in coordination with the AKU IT structures ensure implementation and configuration of the system to meet the organization’s requirements.
• Designs the HR early warning system to catch up with unhealthy trends in the organization.
• Runs regular audits over HR data and reports issues to be corrected.
• Collaborate with our IT staff to perform regular tests and upgrades to our HRIS.
• Ensure changes and updates to employee data is correct and up to date.

Manage HRIS Data:

• Maintains the HR Data Model and ensures that just one source of master data exists for each HR Process
• Designs the HR data privacy policy and sets rules for the data access to different HRIS modules.
• Ensure integration of our employee data to appropriate payroll systems to ensure correct and timely payment of employee remuneration.

Provide reports and analytics:

• Supports other HR Specialists by designing customized reports and providing source data
• Runs the strategic HR reports and comments on the most important trends
• Participates in various HR Projects and delivers the source data for analysis to the project team

Administer HRIS systems:

• Designs training courses for HR Administrators regarding basic rules for data entry and data maintenance in Human Resources
• Oversee the daily operation of our HR Information Systems
• Process employee data like leaves, wages, and working hours.
• Ensure correctness of new hires and enter information including contact details and job titles.
• Generate ad-hoc reports (for example, reports on turnover, hiring costs, and benefits)

Compliance

• Ensure compliance with Data Privacy/ GDPR and other data protection regulations.
• Design manuals and document data processing procedures
• Collect necessary data for institutional and compliance reporting.

 Qualifications and skills required:

• BSc in Information Systems, Computer Science, Human Resources Management or related degrees
• An additional diploma in Computer Science will be an added advantage.
• Work experience as an HRIS Manager or similar role with hands-on experience with HR database administration
• Familiarity with PeopleSoft and/or payroll systems and ATS
• Good analytical skills with ability to collect, organize, and interpret data to identify trends, patterns, and outliers.
• Able to plan and prioritize on deliverables and follow up to ensure goals are achieved.
• Act as a role model for the institution’s values and behaviors and be self-disciplined in allocating and utilizing their time.
• Able to maintain own continuous professional development (CPD) and knowledge of ‘best practice’ in the administration area.