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6 Oct 2023

Human Resources Officer at Flexi-Personnel

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Job Description

Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support. What makes us a unique Recruitment and Outsourcing Agency in Kenya, and the whole of Africa, is our systematic approach and listening to our clients’ recruitment and payroll needs. We’ve offered and will continue offering appropriate solutions to our clients. We only forward candidates within the client’s specification. As a Recruitment firm, integrity and value are key elements of our Recruitment, Staff Outsourcing, Payroll Management, and HR Consultancy services. We deliver to our promise to our clients within a 3-day deadline. This is enhanced by our dedicated team of recruitment, screening, and management experts.

Duties/Responsibilities

Workforce Planning

Recruitment- Regular and Temporary Staff, Consultants

  • Collaborate with line managers to ensure job descriptions are reviewed, complete and accurate.
  • Prepare advertisements for vacant positions.
  • Provide oversight on recruitment and selection processes and ensure that all phases are conducted in an efficient manner, and in accordance with APHRC policies and procedures.

Employee Onboarding

  • Prepare orientation schedule and ensure new staff are oriented within the first one month of reporting.
  • Ensure staff are aware of relevant policies and procedures and implications of not adhering to them.
  • Ensure that new staff information is recorded and filed properly.
  • Ensure new staff have appropriate work space and resources.

Employee Data and Reporting

  • Manage a filing system and database for HR information and ensure confidentiality of the information.
  • Collect and evaluate HR data to be used for communicating HR metrics.

Performance Management

  • Coordinate the performance management processes including goal setting, probationary period reviews, performance improvement plan (PIP), mid-cycle and annual performance appraisals. Ensure the processes are completed and feedback given within agreed timelines.
  • Support in giving feedback to staff on issues emanating from performance appraisal discussions.
  • Work with line managers to support staff on issues affecting their performance.

Employee Learning and Development- Unit Specific

  • Support the line managers in conducting periodic staff training needs assessment & development of annual training plan.
  • Contribute to identification of learning and development opportunities and recommend such opportunities to individuals based on needs.
  • Organize and track professional development and capacity building activities for staff.

Leave and Attendance

  • Oversee the management and general administration of employee leave.
  • Update all staff leave records and produce periodic reports.
  • Collaborate with supervisors to ensure utilization of leave in line with Unit plans.

Employee Separation

  • Ensure proper planning and preparation in respect of departing staff, including fulfilment of all handover responsibilities; oversee off- boarding process for staff exiting the organization including conducting exit interviews, termination of benefits etc.
  • Work closely with Finance in preparing staff separation documents and dues for settlement.
  • Review the clearance and exit surveys for employees leaving the organization for feedback on improvement and staff development areas.

Qualifications, Skills, and Experience

  • Bachelor’s degree preferably in the Human Resources Management or relevant field.
  • Certified Human Resource Professional (CHRP), Higher Diploma in HRM or equivalent.
  • Professional certification in Human Resources Management/Membership with IHRM.
  • At least 6 years’ post-qualification work experience as a HR Officer, preferably in a not-for-profit organization/INGO.
  • In depth knowledge of Kenyan labor laws.
  • Experience working in a multi-disciplinary and multi-cultural environment.
  • Familiarity with any Human Resources Information Systems (HRIS) software.
  • Good interpersonal and organizational skills and ability to maintain confidentiality.
  • Ability to multi-task and have a flexible work attitude.
  • Good verbal and written communication skills in English, knowledge of French language will be an added advantage.
  • Proficiency in the use of MS Office suite
  • Ability to work independently, set priorities, juggle tasks and meet strict deadlines.


Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 20 October. 2023





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