Roles Under Supply Chain Business Units

• File all documents in staff files on a daily basis for Supply Chain staff
• Print correspondence and facilitate sign offs/approvals for all documents at head office and return to sender in good time.
• Track and follow up on Supply chain and IFF LPO’s from procurement and Payments from Finance departments.
• Retrieve documents from employee files as per site H. R’s requests.
• Track & Liaise with courier service providers on letters sent to HQ for approvals.
• Prepare stationery requests in liaison with the site HR ‘s
• Attend meetings and take minutes of meetings.
• Raise recruitment and individual review forms in SESAME

Roles under Front office and Back Office Business Units

• Draft general correspondences for review
• Prepare interview shortlists, invite candidates for interview attend interviews and communicate interview outcomes to all interviewed candidates.
• Follow up on approval of relevant employment documents and offer letters with selected staff.
• Track recruitment process timelines.
• Carry out staff induction for relevant categories.
• Prepare letters on changes in employee’s terms of contract for relevant approvals and advice payroll accordingly.
• Monitor staff probation, contract end dates and Prepare relevant forms in good time.
• Manage the HR helpdesk for the departments assigned
• Update annual staff appraisal forms for release
• Prepare various reports e.g HR statistics, Discipline report, Training feedback and evaluation report, Status of actions from Works council meetings e.t.c
• Training administration-prepare NITA applications for approval to train, trainees’ memos, book trainers, follow up on LPO’s, attendance lists, certificates, training evaluation, conduct internal trainings e.t.c
• Send pre-alerts of contract end dates for fixed term contract staff and ensure contract renewal or termination in good time.
• Ensure all new staff files are opened, documents properly filed and monitor all future staff correspondences and filing in their respective files in real time.
• Manage discipline for staff in supervisory levels and below – collate witness statements, prepare show cause memos, invite panel members for hearings, send copies to the relevant partiesm prepare minutes of disciplinary hearings, send case conclusion correspondence, maintain all discipline correspondences in the staff file.

Profile

• Diploma/Degree in Human Resource Management.
• Two years’ experience.