Position Summary:

The Implementation Specialist supports the development, implementation, and closeout of grant activities in accordance with USAID regulations and DT Global policies and procedures. The IM is responsible for ensuring compliance requirements are adhered to throughout the life of each grant activity regarding different elements relevant to program achievement and USAID regulations, including due diligence, grantee vetting, environmental compliance, timely submission of grantee deliverables, and financial oversight. In addition, the IS will ensure that all financial and reporting data is captured and properly maintained.

Principal Duties and Responsibilities:

• Support national and regional activities through:
  • Contributions to budget development, including conducting market surveys, identifying items required for successful implementation, and liaising with the procurement and logistics team to identify all costs.
  • Support activity implementation, by reviewing expenses against budgets to ensure that all costs are being tracked properly and all items are being purchased as planned; check expenses against activity budgets prior to activity close to ensure that all expenses are properly accounted for.
  • Aide the Implementation Director in ensuring that all activity documentation is completed, including grant agreements, transfers of title, and activity close out forms.
  • Contribute to the development of weekly activity notes, and any reports required.
• Ensure all items are properly documented and stored in the corresponding activity files.
• Regularly update the OTI WBDB with activity status and disbursements.
• Document lessons learned to improve the grants management process.
• Other tasks as assigned by supervisor.

Qualifications:

• A bachelor’s degree in a related field is required.
• Minimum of three years of experience in the management and administration of grants and / or donor-funded projects, such as activity management, financial management, procurement, and / or subcontracting.
• Strong management and administrative skills, and demonstrated experience managing grants, preferably both cash and in-kind.
• Familiarity with USAID contract and grants management policies and procedures is desirable, but experience with other donors will be accepted.
• Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, government entities, support organizations, and the public.
• Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the program.
• Ability to effectively use computer software, including MS Word and Excel.
• Spoken and written Fluency in English is required. Arabic language fluency is preferred.
• Must have legal authorization to work in Kenya.

Reporting: The Implementation Specialist will report to the Implementation Director.
Core Competencies:

• TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
• COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
• ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
• DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.