Job purpose

To assist in the finance department by providing support and assistance in various administrative and financial activities.

Responsiblities

Staff Advances

• Process staff advances, make certain that all imprests are issued on time and also returns for travel and program advances are accurate and fully supported as well as compliant as per the policy
• Update the staff advance tracker.

Filling

• Thoroughly review and meticulously confirm that the filling system is meticulously organized in the designated folder, ensuring seamless accessibility and convenient reference for quick and efficient retrieval of documents.
• Carefully scan the payment vouchers in a systematic manner, utilizing appropriate scanning techniques, and subsequently upload them to the designated Box folder, thus ensuring proper archiving and secure storage.

Process Payments

• Prepare the department’s payment and advance requests after vouching all payments for proper documentation, completeness, accuracy and approval before processing.
• Ensure completeness of transactions in the accounting software (Intacct), ascertain accurate entries are input and charged to the correct billing details.

GOK DTW Payments

• Track and monitor Government advances and returns in accordance with the company’s policy.
• Ensure that any advances given to government officials are promptly repaid.
• Vouch and verify the accuracy of the returns, and update the tracker to provide insights into their financial performance and facilitate reconciliation processes.

Requirements

• Bachelor of commerce degree or a related field from an accredited institution.
• Must be a recent graduate, having graduated no more than 2 years ago.