The HR Intern will provide administrative and clerical support to the HR department at the country office. We are looking for HR Intern to provide timely HR assistance helping the HR department meet daily objectives.

Job Summary

The HR Intern will work under the guidance of the HR & Administration Coordinator to provide support in personnel files administration. The scope of work will involve compiling, processing, registering and organizing documentation relating to employee records.

Responsibilities

• Create, maintain, and update personnel files as per organisation personnel file checklist.
• support with various HR activities such as orientation, on-boarding of new employees and any ad-hoc requests.
• Ensure each personnel file is complete with all mandatory information.
• File sequentially all documents for ease of reference.
• Mark and label personnel files for easy retrieval.
• Maintain employee personnel files and records so they remain updated and easily accessible.
• Filling of HR documents in accordance with applicable laws and regulations.
• Support in retrieving HR documents and information during audit reviews.
• Maintain proper control of employees’ records making sure all pertinent documents are filed.
• Close and archive personnel files for employees who have left the organisation.
• Printing and photocopying documents that may be missing, to be placed in personnel file.

Other duties:

• Assist in recruitment such as screening resumes and scheduling interviews with shortlisted candidates.
• Assist in coordinating on-boarding and orientation activities for new hires.
• Provide any other HR administrative support as requested.
• Participates and assists in organisation of HR events.
• Any other tasks as may be assigned.

Requirements

Qualification:

• University graduate in Human Resource Management.
• Computer literacy: proficient in MS applications, E-mail and internet.
• Fluency in written and oral English language
• Familiarity with office procedures and general filing principles.

Skills:

• Must maintain strict confidentiality of records and information.
• Good oral and written communication skills
• Excellent organizational and planning skills
• Working knowledge of office devices and processes.
• Ability to learn and acquire new knowledge and skills.
• Demonstrated interest in and commitment to children.