Family Bank (formely Family Finance Building Society) was registered as a Building Society in October 1984 in Kenya, under the Building Societies Act and commenced operations in the early 1985

About the job

• Oversee the daily receiving and inspecting process of all incoming deliveries to ensure compliance with quality and quantity specifications.
• Coordinate the verification of sample stationery presented by vendors against delivery notes to confirm the vendor’s ability to supply quality and specifications required.
• Maintain accurate store records for all stocked items and coordinate periodical stock takes to ensure inventory accuracy.
• Analyze stationery requisition forms received from branches and departments to ensure alignment with stock availability and demand.
• Coordinate the supply of stationery to all branches and departments within the network, ensuring timely delivery and stock availability.
• Generate monthly reports on stationery consumption for consumer branches/departments and share findings with relevant stakeholders.
• Continuously monitor inventory stock levels and approve reservation orders for replenishment of stocks to prevent stock outs.
• Continuously coordinate and seek approval to dispose of identified obsolete inventory, ensuring efficient utilization of resources, and minimizing unnecessary costs
• Oversee the management of outsourced taxi/car hire services and bank-owned vehicles, including advising on lease versus buy options for motor vehicles.
• Facilitate the preparation and presentation of transport reports as required, ensuring compliance with regulatory standards and internal procedures.
• Coordinate recommended audit implementations and closure of audit issues raised by internal Audit, ensuring adherence to all regulatory requirements.
• Enforce proper management of the bank fleet of vehicles, outsourced taxi, and car hire services at all times.
• Facilitate the review and development of a long-term transport plan to optimize cost-effectiveness and efficiency.
• Implement risk and fraud control mitigations to safeguard assets and minimize operational risks.
• Any other official duties that may be allocated from time to time by management.

Requirements

Qualifications

• Bachelor’s degree in business administration or a related field.
• Minimum of 3 years’ experience in store and transport management, preferably in a bank.
• Certification in Chartered Institute of Procurement & Supply (CIPS) is an added advantage.
• Proficiency in using Enterprise Resource Planning (ERP) systems

Competencies and Attributes

• In-depth knowledge of stock inventory management and control procedures
• In depth technical knowledge of Inspection / verification procedures.
• In-depth understanding of storage functions & all the activities involved in storekeeping and stock control.
• Technical knowledge of stores layout / warehousing management.
• In-depth knowledge of required quality standard specifications of stationery and other consumables.
• In depth knowledge of transport, fleet management & logistics.
• General awareness of the Bank’s products and services.
• General awareness of the bank’s operating procedures