Our Client is looking for a highly skilled and competent Junior Accountant to manage all accounting functions. The position reports to the Managing Director.

About the Client:

A leading and busy events planning and management company in Nairobi that has resources and equipment to bring events from mere ideas to reality seeks to hire a competent and aggressive individual. The firm is involved in every aspect of planning and execution letting their clients focus on their core business.

Job Purpose:

The purpose of this position is to provide accounting and operations solutions with proficiency and efficiency running of the office. The jobholder will forecast, plan and manage all accounting functions and staff to ensure the business operates efficiently, within the legal framework, the set standards and profitably.

Qualifications and Requirements

• Bachelors’ Degree in Finance, Administration or other related fields from a recognized university
• Professional Accounting qualifications – Atleast CPA PART 2, ACCA,
• Certification in Accounting Software from a recognized institution of learning
• Highly competent in MS Office, with the ability to make impressive presentations to both the internal and the external customers.
• At least 3 years relevant and proven experience
• Experience should reflect an increasing level of responsibility in terms of complexity and scope, such as business accounting, cost control, etc
• Experience of being both a team leader and team member with proven ‘people skills’
• Awareness of the statutory and  licensing responsibilities applicable for all accounting, and procurement  operations

Competencies and Skills

• High interpersonal skills
• Excellent organization and time management skills
• Keen on detail with a high degree of accuracy
• Excellent Multitasking skills
• Maintain confidentiality
• High Integrity
• Attention to details
• Teamplayer
• Have tact and diplomacy
• Ability to work independently
• Strong customer service skills and exceptional people skills
• Outstanding oral and written communication skills
• Great Analytical Skills

Key Responsibilities and Duties

• Review and advise the directors on the accounting and business approaches to ensure that they are in agreement with existing accounting policies and procedures and within the legal framework.
• Management of company’s financial resources, including accounting, management information systems (MIS) and procurement to ensure profitable management of the resources
• Provide leadership in the preparation of budgets from other departments and assist in the preparation of operational plans, ensuring adequate resources for implementation and adequate resources to provide support to the budgeted activities
• Preparation of Annual Reports and Management accounts e.g.  annual budgets, internal accounts reports for the Director
• Assist any audit undertaken and ensure that appropriate measures are taken to address audit findings and recommendations
• Ensure that all transactions are properly accounted for.
• Banking for the organization ; cheque and cash withdrawals and deposits
• Assist any audit undertaken and ensure that appropriate measures are taken to address audit findings and recommendations
• Continue to develop improvements in the accounting system, as necessary.
• Compliance – ensure monthly and annual statutory returns
• Supervision of credit control function ensuring timely debt collection
• Processing of supplier payments in accordance with laid down procedures or contracts signed with suppliers
• Effect work related  advances and carry out reconciliations
• Accurately allocate costing codes to the right items
• Collect and examine supporting documents; ensure that documents and signatures are valid.
• Prepare cheque, payment vouchers and receipt vouchers and ensure that they are properly delivered.
• Maintain float and advance registers.
• Be responsible for petty cash held in the office, prepare petty cash vouchers, issue petty cash for purchase requests and make payment from petty cash based on signed receipts e.g. taxi, medical reimbursements, small emergency purchases and prepare Petty Cash Replenishment Form, and request additional cash as necessary.
• Carry out cash count every two weeks.
• Ensure all accounting records are up to date, well stored and easily retrievable
• Record all accounting transactions on manual/computer systems as appropriate and ensure that supporting documents/signatures are valid.
• Maintain an up to date Fixed Asset register; document the movement of Asset (Asset Tracking ) and ensure all assets are coded
• Make payments and receive cash for the office operations
• Collect and examine supporting documents for all payments
• Maintain float register.
• Prepare cheques /payment orders and ensure that they are properly delivered.
• Forward suppliers payment documentation for approval
• Payments for utilities are done on a timely basis.
• Assist in the production of the monthly accounts (specifically, produce the cashbooks and the analyzed cashbooks for the office).
• Liaise with the service providers for fast and effective services
• Order and maintain relevant office supplies to ensure the smooth running of the office
• Undertaking any other duties that may be assigned.