• The Program Reporting Officer will play a key role in supporting Global Give Back Circle’s HER Lab Program scale-up by capturing, organizing, and reporting on day-to-day program activities. This includes documenting lessons learned, highlighting successes and challenges, capturing processes, and contributing to the development of a Scale-Up Blueprint, which will serve as a practical guide to inform future HER Lab implementations in other regions across Kenya. This role is well-suited for an individual with personal initiative, strong writing and documentation skills, an eye for detail, critical thinking, and curiosity about how successful programs can be scaled-up. The team member will work closely with the Global Give Back Circle programs, and consortium partner teams to ensure information is captured accurately and turned into clear, useful reports and tools.
• Location; Hybrid (with travel to partners sites in West Pokot, Samburu & Kajiado)

About the Program

• HER Lab is more than a program focused on economic empowerment, skills development, or poverty alleviation. It takes a holistic approach to a young woman’s journey by positioning her as a catalyst for the economic empowerment of her entire community. It equips her with the technical and financial skills to succeed, while also teaching her how to be the best version of her own story. She learns to harness the power of her storytelling voice for bold advocacy and policy influence.
• She nurtures her leadership strengths, heightens her self-awareness, and draws inspiration from role models to discover the strong, empowered woman within her.
• The project reaches marginalized and rural adolescent girls and young women across the educational spectrum, from recent secondary school graduates to those who have fallen through the cracks of the education system. It is anchored in a robust Theory of Change, with clear pathways, activities, and outcomes designed to ensure lasting impact.
• Through the scale-up of the Global Give Back Circle HER Lab model, programming will be delivered to increase participation in dignified and fulfilling work for young women in rural Kenya.

Key Responsibilities:

• Documentation & Writing
• Lead the development of procedures, checklists, toolkits, and guides that are practical and useful in program implementation.
• Apply critical thinking in writing by turning field notes, interviews, meeting minutes, and data into simple, useful reports. Use clear structures (e.g., MECE-style outlines) to make complex processes easy to follow.
• Organize materials, draft sections, and support reviews for the HER Lab Scale-Up Blueprint, to be produced after 12 months of documentation (a step-by-step guide that captures how HER Lab was set up, what worked, what didn’t, and the tools needed so future sites can replicate the model more easily).
• Analysis & Insight
• Act as a keen observer with curiosity, asking the right questions to understand what worked, what didn’t, and what was unexpected.
• Probe effectively to gather deeper insights from fieldwork and team interactions.
• Capture lessons learned, pivots, and surprises in a way that informs decision-making and improves future implementation.

Reporting & Deliverables

• Maintain a steady month-by-month record of activities, documenting how execution unfolded and any shifts that occurred along the way.
• Plan and share a work approach with the Chief of Program for approval, then implement it with a reporter’s eye tracking developments and capturing details in a fast-moving scale-up.
• Provide clear, timely updates and monthly summaries that highlight progress, challenges, and lessons learned.

Requirements

• 4 years’ experience in program reporting, documentation, MEL/comms, or similar in Kenya
• Strong documentation and report portfolios which are of your own work.
• Demonstrated writing ability showing past experience developing reports, briefs, SOPs, checklists, or toolkits.
• Comfort observing events/activities and turning them into clear notes and short narratives with objectivity.
• Skill in simplifying complex concepts and using basic structure (headings, bullets, simple frameworks).
• Fluency using basic data (tables, simple charts) to support a point.
• Able to manage timelines and coordinate inputs from different teams.
• University degree in Development Studies / International Relations / Social Sciences Monitoring & Evaluation / Project Management Community Development or a related field.
• Willingness and availability to travel to program sites across the country, including to remote locations.
• Advanced English and Swahili language skills.