Reporting to the Group Company Secretary and Legal Counsel, the incumbent will provide general administrative support to the legal and company secretarial team. This includes organizing schedules, arranging board and other meetings, setting up travel arrangements and providing overall team and director support. The incumbent is individually accountable for achieving results through own efforts.

Key Result Areas:

ADMIN RESPOSIBILITIES

• Support the legal function through research, records management, matter tracking and appropriate billing.
• Enter reviewed agreements into the contract management system and follow up on a weekly basis to make sure the agreements are signed and a fully executed copy is received
• General administrative and logistical support to the legal and company secretarial team including arrangement of logistics
• Maintains various databases, organizes confidential information and tracks relevant documentation making it easily accessible to team members when required
• Reviews correspondence and reports, drafting responses in a clear and concise manner
• Often acts as a consultant with respect to decision making of operational and/or tactical importance
• Strong support role to the BU Executive to improve their effectiveness by monitoring team work progress; alerting Executive of issues requiring his/her attention; maintaining contact with various stakeholders; contributing information to the teams work; completing projects; and providing secretarial support.
• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.

Requirements

Qualifications and Experience:

• Diploma or certificate in Legal Studies
• A Bachelor’s degree in a relevant field
• 3 – 5 years’ relevant experience
• Demonstrated proficiency with  Ms Office Suite
• Legal knowledge or paralegal training
• Knowledge of court procedures and ability to work as part of a team
• Analytical skills
• Proven verbal and written communication skills

Skills

• Analytical Thinking, Communication, Office Administration