The Public Procurement System in Kenya has evolved from a crude system with no regulations to an orderly legally regulated procurement system. The Government’s Procurement system was originally contained in the Supplies Manual of 1978, which was supplemented by circulars that were issued from time to time by the Treasury

Job Purpose

The job exists to provide support in handling routine administrative and operational processes in the directorate towards the achievement of its goals.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Organize and prioritize the paralegal work to meet set deadlines.

Operational Responsibilities / Tasks

• Provide support in following up all outstanding welfare and logistical issues for the Board;
• Update court diaries and monitor court calendars and legal deadlines for the Legal Department;
• Open department files to include archiving, retrieval, movement and file closing;
• Enter details of contracts and agreements in the Register;
• Retrieve all files coming up in court for action by the legal officer;
• Register, file and serve pleadings and other court documents;
• Attend court registries for mentions and fixing for hearing dates; and
• Attend various registries including land registries, company registries, for purposes of executing department assignments including presenting documents for registration, assessment for stamp duty, stamping and undertaking all necessary procedures.

Job Dimensions:

Financial Responsibility

• Provide support in preparation of schedule of payment of Board members; and Pay necessary filing fees for pleadings and instruments.

Responsibility for Physical Assets

• Takes responsibility for the following assets:
• Working tools – Computer, Registers ,Storage cabinets & Office desk and chair

Decision Making / Job Influence

• Operational decisions

Working Conditions

• Office setting
• Working within strict timelines

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Diploma in Legal Studies (Paralegal)

Professional Qualifications / Membership to professional bodies

• N/A

Previous relevant work experience required.

• N/A

Functional Skills, Behavioral Competencies/Attributes:

• Interpersonal skills Communication skills
• Team Player Integrity

Remuneration Package

• Gross Pay-Ksh 90,000- 142,000 Per Month
• 30 leave days per year
• Leave traveling allowance @ I/3 (third) of the basic salary up to a maximum of Ksh 50,000.
• A contributory pension scheme where the Employer contributes 20% and employee contributes 10% of the basic salary per month.
• Medical cover both in and out patient for self-one spouse and up to four children. Current annual limits are Out patient Ksh 300,000 and Inpatient Ksh 4,000,000
• Group life cover at basic salary for 60 months.
• Work Injury Benefit Cover and Group personal Accident Cover