ALN Kenya has been widely recognised as a leader by top directories and institutions. The firm has won various international awards, including the ‘African Law Firm of the Year – Large Practice’ award at the African Legal Awards five times since the launch of the award in 2013, including in 2020

Responsibilities

Managing of court documents

• Perusal of court documents before filing and service to ensure that they comply with applicable practise directions.
• Review of court document annextures, if any, to ensure that they are the right annextures and are in order, documents are dated, signed, paginated, and commissioned.

E-filing portal (CTS)

• Initiating matters in the E-filing system.
• Filing subsequent pleadings, documents and correspondence.
• Manage the CTS properly to ensure documents are filed in the right files, under the correct party and paid for.
• Communicating system downtime and any system challenges to the team in advance.
• Ensure all updates including court dates are captured and communicated to the relevant team members.
• Staying up to date with court directions and sharing with the relevant team members on a timely manner.

Compliance and Record Keeping

• Ensure compliance with legal procedures and organisational policies.
• Maintain confidentiality and handle sensitive information with discretion.
• Ensure that all e-service documents are printed and filed in physical files and brought to the attention of the relevant party.
• Highlight all communication from court to the concerned associate/partner.
• Ensure all hard copies of documents are timely and properly filed in the relevant file systematically.
• Pull out of files when required.
• Opening of new files.
• Prepare and manage case files, evidence, and other legal documentation.

Diary management

• Ensure all court dates are captured both in physical and e-diary and are notified to the relevant members of the team in a timely manner.
• Fix dates that are convenient to associates/partners to avoid conflicting engagements while ensuring due process is followed when fixing dates to avoid matters not being listed.
• Sending invites, bring-ups/deadlines for certain tasks to ensure that the team meets the set deadlines e.g. filing submissions and responses.
• Bring up deadlines in terms of statutory deadlines or based on court directions.

Drafting

• Support the team tin drafting simple letters, mention notices, hearing notices, judgement, invitation letters, taxation notices and affidavits of service and ensure timeous filing and service of the same.
• Preparing and managing case files, evidence, and other legal documentation.

Service of court documents

• Ensuring all filed court pleadings are served upon relevant parties within stipulated time frame as per the directions either physically or electronically.
• Reviewing affidavit of service to ensure that they are properly drawn with authentic details.

Archiving closed files

• Maintaining and organising legal records, ensuring they are up-to-date and easily accessible.
• Ensuring all closed matters are archived based on the laid down procedures of the firm.

Court Assistance

• Send out cause lists in time and follow up on non-listed matters.
• Pull out files before due date or when needed.
• Prepare advocates for court.

Other duties

• Being accountable and handling with care any funds that may come in your possession by virtue of being the firm’s employees.
• Handle communication with clients, witnesses, and other parties involved in legal matters.
• Perform routine office tasks such as answering phones, handling mail, and maintaining office supplies.
• Receive physical service of all court documents served upon the firm, scan, bind, photocopy etc.
• Support to tax department as required.
• Assist in preparing files for taxation and bill of costs.

Requirements

Experience and Personal Qualities

This role will require a detail-oriented, organised, and efficient person to support the lawyers.

The following experience is preferred:

• Must have a Diploma in law from a recognised institution.
• A minimum of at least five (5) years of relevant work experience of progressive working.
• Must be a licensed process server.
• Ability to multitask and work in a fast-paced environment.
• Must be analytical, detail and result oriented individual.
• Must have excellent computer skills and proficient in excel and word programmes.
• Must have the ability to work within pre-agreed timelines and minimal supervision.
• Excellent verbal and written communication skills.
• Good understanding of the legal profession.
• Highly organised and good time management skills.

The following personal qualities are preferred:

• Ability to multi-task in a complex and demanding environment.
• Ability to build and maintain highly effective working relationships with a range of people (both internally and externally).
• Excellent planning and organisational skills.
• Action-orientated and innovative.
• Commitment to teamwork.
• Commitment to A&K’s mission and strong ethical integrity

Experience and Personal Qualities

• This role will require adaptability, strong multitasking skills, and the ability to work independently with minimal supervision, manage diverse tasks and will be required to maintain a high level of discretion and professionalism in the execution of their duties.