About the Job

The Logistics Assistant contributes to operational efficiency within the department by providing day to day administrative support to Logistics team. Supports in implementation of projects and programs, generates statistical data using specialized data bases e.g., FleetWave and JDE/IRIS. S/he Assists in the organization of logistics trainings and seminars and generally provides support in accordance with logistics standards, ICRC rules, financial procedures, and regulations.

This is a national/resident position based in Nairobi, Kenya.

Duties and Responsibilities

• Analyses invoices from vehicle suppliers, provides all supporting documents and submits to purchasing section for payment.
• Processes and reconciles all working advance requests for the logistics field staff for logistical expenses.
• Acts as the focal point for the Insurance Database and provides all claim supporting documents.
• Maximizes fleet efficiency and effectiveness through planned resource allocation and maintenance in accordance with field Logistics team leader.
• Updates Fleet wave database to facilitate administrative and management of fleet in Somalia.
• Follows up attribution of field ad hoc vehicles upon request in coordination with field logistics team leader.
• Captures data with accuracy and on time into the existing ICRC IT tools.
• Organizes logistics trainings and ensures that all required resources are available.
• Briefs new employees and introduces them to the ICRC logistical tools/programmes.
• Applies and complies with all the administrative procedures linked to the role and updates all the necessary files in a timely manner.
• Manages the filing of electronic documents and physical records of as per the internal procedures.
• Prepares monthly statistical reports and other statistical data.

Minimum qualifications and required competencies

• Diploma in Logistics or equivalent diploma qualification in a related field
• 3 years’ work experience in a similar position in a Humanitarian context
• Fluent in written and spoken English language
• Excellent organizational skills and demonstrate ability to work autonomously
• Strong interpersonal and communication
• Ability to work within a diverse team
• Proficiency in Ms Office suite (especially Word and Excel)