Key Responsibilities:

• Prepare and submit IDF and import permit applications, and process import documentation end to end.
• Build, update and circulate the weekly shipment schedule and daily IDF/IMP progress reports.
• Follow up with suppliers, shipping lines and freight forwarders on consolidations and container bookings.
• Manage PVOC applications with KEBS and ensure correct HS code classification.
• Coordinate C&F agents so all clearance documents are lodged before the vessel arrives.
• Arrange marine cargo insurance cover and issue it to agents.
• Track clearing, container loading and delivery, and circulate pre-arrival packing lists to the warehouse.
• Process agent advance payments, update payment schedules and share TT copies and references.
• Reconcile agent invoices, hand over for costing, and keep the manual and digital filing system audit-ready.
• Request and circulate monthly air and sea freight rates from shipping lines.

Qualifications and Experience:

• Bachelor’s degree or diploma in Supply Chain Management, Logistics, Procurement or a related field.
• At least 3 years’ experience as a Logistics Officer in imports, preferably in pharmaceutical or FMCG manufacturing.
• Hands-on knowledge of KenTrade/KESWS, IDF and import permit processing, KEBS PVOC and HS code classification.
• Working knowledge of SAP and KISIM certification.
• Strong organizational, problem-solving and time management skills, with clear written and verbal communication.