Job Purpose

This position is responsible for receiving, recording, and issuing plant equipment spare parts, tools, and personal protective equipment (PPE) to Plant operations staff and managing non-bin items, while ensuring the proper and safe custody of stock materials according to established procedures

Main Responsibilities

Inventory Management

• Maintain accurate records of all received, issued, and stored items, including plant equipment, spare parts, tools, personal protective equipment (PPE), and non-bin items.
• Implement systematic inventory practices to ensure efficient tracking, labeling, and organization of stock materials.
• Monitor inventory levels to ensure timely reorder and restocking of essential items, minimizing stockouts and overstock situations.
• Conduct regular inventory audits to verify stock accuracy and identify any discrepancies.

Safety and Compliance

• Ensure the proper and safe custody of all stock materials, adhering to established procedures and safety regulations.
• Coordinate with the Plant operations staff to provide necessary PPE and tools, ensuring compliance with safety standards.
• Keep updated on industry standards and regulations related to inventory management and workplace safety.
• Implement best practices to maintain a safe, organized, and compliant storage environment.

Resource Allocation

• Assist in the allocation of resources required for maintenance tasks, including the timely distribution of spare parts and tools.
• Coordinate with maintenance personnel to support planned maintenance activities and ensure resources are efficiently utilized.
• Manage the lifecycle of inventory items to optimize their usage and minimize waste.

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

• A certificate in Electrical or Mechanical Engineering

Professional Qualifications

• A qualification in store management will be an added advantage.

Experience 

• At least one (1) year experience as a store clerk in a similar organisation.
• Practical experience in use of MS packages and ERP systems.

Competencies

Technical Competencies

• Proficiency in managing and tracking inventory, including spare parts, tools, and personal protective equipment (PPE).
• Ability to maintain detailed and accurate records of all received, issued, and stored items, as well as maintenance logs and inventory documentation.
• Skills in monitoring inventory levels, conducting regular audits, and ensuring timely reorder and restocking of essential items.
• Knowledge of safety standards and regulations related to the storage and handling of maintenance materials, ensuring compliance in all activities.
• Capability to assist in the allocation and distribution of resources required for maintenance tasks, coordinating with supply chain and procurement teams.

Behavioural Competencies

• Meticulously maintaining accurate records and ensuring that all inventory items are properly tracked and stored.
• Consistently dependable in performing duties and adhering to schedules, ensuring smooth and efficient store operations.
• Demonstrating strong organizational abilities to manage inventory, prioritize tasks, and maintain an orderly storage environment.
• Effective verbal and written communication to coordinate with team members, suppliers, and other departments, ensuring clear information exchange.
• A strong commitment to maintaining a safe working environment and adhering to all safety protocols and regulations.
• Taking proactive steps to improve inventory management practices and suggest innovative solutions for better efficiency.