Job Purpose 

Drive the functionality of the Administration Department to ensure efficient and effective service delivery and support to all the internal & external customers.

Key Responsibilities

• Implementation of department projects to ensure optimum and effective utilization of department budget.
• Give effective guidance to Administration Units for the successful accomplishment of tasks and activities related to their units.
• Sharing of Administration related MIS reports to the top management to facilitate the decision-making process.
• Ensure timely maintenance and renovations are carried out for all the running and new premises / projects (Branches, Departments) in the Bank.
• Monitor all types of Purchase and Service on behalf of Bank and as per the operating manuals, sharia principles and policies & procedures
• Taking necessary measures to maintain successful safety & security across all premises of bank.
• Monitor the centralized payment system to ensure proper control of expenses within the organization.
• Providing effective data services set up across DIB departments
• Verifying effective Document Management Services across the Bank.
• Supervise and control various Administration Functions like Facility Management, Stores Management, Business Travel Planning, Passport & Visa Handling, Public Relation Activities, Mailing Services, Event Management, and Fixed Assets Management to ensure smooth functioning of the Bank.
• Authorized signatory and custodian of all type of Service Contracts and Lease Agreements for premises, ATM’s & CDM’s after the approval of Sharia and Legal Department.
• Ensure smooth communication with Central Bank and other government bodies on behalf of the Bank.
• Coordinate between relevant Departments such as Group Internal Audit, Risk Management and Insurance Companies for the signing of insurance contracts for the premises and frauds

Job Requirements

• Bachelor’s degree in Business Administration or equivalent field
• Additional Qualifications: Postgraduate qualification/additional courses in Management will be an added advantage.
• Minimum 7-10 years of experience in the Development and Management of Administration function
• Overall Staff Development & Job Rotations knowledge
• Business administration skills
• Banking business understanding
• Compliance best practices
• Banking Policies & Procedures

Key Competencies

• Coaching & Mentoring
• Communication Skills
• Innovative Thinking
• Leadership
• Planning and Organizing
• Problem Solving Skills
• Relationship Management
• Foundations & principles of Islamic finance