Kenya Plant Health Inspectorate Service (KEPHIS) is the government parastatal whose responsibility is to assure the quality of agricultural inputs and produce to prevent adverse impact on the economy, the environment and human health.

KPH/MSCM/1/24

Job Specification

Duties and Responsibilities:

• Overall supervision of the supply chain management department;
• Coordinating, formulating and implementing supply chain management policies and strategies;
• Overseeing the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
• Providing professional opinion for all tenders to the Managing Director and ensure line managers are provided with logistical advice to ensure effective and efficient procurement;
• Planning and managing all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
• Ensuring preparation of monthly, quarterly, semi-annual and annual reports on procurement activities and as provided by law send to PPOA;
• Ensuring that Best Practices are employed in the supply chain management; viii. Advising the CEO on the constitution of the disposal committee and overseeing the disposal of obsolete assets/items;
• Supervising preparation and out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
• Scheduling procurement in line with the budget;
• Providing oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents;
• Ensuring that services and goods are delivered on time and are within stated specifications and standards;
• Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
• Advising the CEO on the constitution of tender evaluation committees;
• Ensuring periodic stock taking, control, audit and interpreting the reports;
• Ensuring preparation and management of inventory control register;
• Ensuring provision of secretariat services to the opening and evaluation of committee of quotations or tender;
• Managing the performance of the procurement team and undertake appraisal of staff.

Person Specification

For appointment to this grade a candidate must have:

• At least ten (10) years’ experience, with three (3) as a Principal Supply Chain Management Officer;
• Bachelor’s degree in Business Administration / Procurement / Social Sciences / Purchasing / Commerce / Economics or related discipline;
• Master’s degree in relevant field;
• Certified member of the Chartered Institute of Purchasing and Supplies;
• Membership of a relevant professional body in good standing is a must;
• Management course lasting not less than four (4) weeks;
• Compliance with chapter six of the constitution.

Skills

• Analytical skills;
• Computer literacy and proficiency;
• Strategic and innovative thinking;
• Interpersonal skills;
• Leadership skills;
• Negotiation skills;
• Report writing skills;
• Problem solving skills;
• Communication skills.

Competencies

• Ability to multi-task and prioritize work;
• Ability to work independently;
• Can work well under pressure and prioritize work;
• Demonstrated results in work performance;
• Ability to work in a team.