Kenya Airways, the leading African airline flying to more African destinations than any other carrier, takes pride in being at the forefront of connecting Africa to the world and the World to Africa through its hub Nairobi Jomo Kenyatta International Airport.

The candidate will ensure inventory optimization through review and analysis of data and provision of solutions / proposals that guide agreement / contract decisions and establish supplier performance indicators by applying industry proven metrics for measuring & improvement of supplier performance to drive business operations.

Principal Accountabilities (Responsibilities)

• Drive contracts negotiation by analyzing and reviewing the requisite materials data.
• Operationalize existing contracts and agreements,
• Monitor and control contracts performance – CSP, PBH’s, GTA’s
• Generating management reports regularly or as required
• Review and management of materials cost.

Strategy and Development

• Implement Material Management vision, strategy, policies, processes and procedures to aid and improve operational performance and cost efficiency.
• Utilize data analysis techniques to identify patterns, trends, and discrepancies in material costs and supplier performance. Generate reports and insights to support decision-making and continuous improvement efforts.
• Implement processes and initiatives to drive continuous improvement in material costs and supplier performance. This may involve benchmarking against industry standards, implementing best practices, and fostering innovation in procurement processes.

Supplier& Contract Management

• Manage and track all component contracts currently active with suppliers (CSP’s, Lease, GTA, OEM / Supplier Consignment)
• Ensure that suppliers adhere to the terms and conditions outlined in contracts, including pricing agreements, delivery schedules, quality standards, and service levels. Monitor contract performance and take necessary actions to enforce compliance
• Evaluate the performance of suppliers or contractors based on various metrics such as quality, delivery timeliness, reliability, and adherence to contract terms. Develop and maintain relationships with suppliers to ensure smooth collaboration and address any issues that may arise.
• Contribute to supplier meetings and negotiations to ensure material management requirements are met.
• Implementing CLM (Contract Lifecycle Management) System that provides end-to-end visibility by enabling contract data to be structured at the organizational level and also helps to monitor and manage contract terms, dates, important supplier information, type of supplier, type of contract with real-time data insights.

People Management

• Contribute to a high performing team that meets agreed objectives, and which delivers best practice results, added value and continuous improvements.
• Set sectional objectives/KPIs, review and assess ongoing performance of direct reports.

Relationship Management

• Develop and maintain effective relationships with internal and external customers, regulatory bodies and supplier that results in timely spares delivery for KQ and third-party customer satisfaction.
• Work with cross functional teams to deliver effective solutions.
• Communicate effectively with internal stakeholders, such as procurement teams, finance departments, and project managers, to ensure alignment on material cost objectives and supplier performance goals. Provide regular updates and reports on material cost trends, supplier performance metrics, and related issues
• Support new business initiatives and projects. Contribute to review meetings and change process. Ensure subsequent effective inventory management implementation takes place.
• Contribute to resolving supplier concerns and evaluate supplier performance in conjunction with members of the supply chain.
• Work closely with the purchasing team to ensure business strategies are maximized.

Cost Management

• Monitor and control material costs to ensure they align with budgetary constraints and organizational goals. This involves analyzing cost data, identifying cost-saving opportunities, and implementing cost reduction strategies where possible.

Contract Development & management

• Develop contract lifecycle management system for monitoring, tracking, maintaining and managing contracts to ensure achievement of agreed SLAs in conjunction with Purchasing and Operation management teams.
• Contribute to negotiations to ensure material management requirements are met in contracts agreed.

Risk Management

• Identify and mitigate risks associated with supplier performance, such as supply chain disruptions, quality issues, or cost overruns. Develop contingency plans to address potential risks and ensure continuity of material supply.

Safety and Training

• Ensure a health and safety culture is embraced within the working environment.
• Ensure Compliance with Material Management Procedures.
• Ensure training requirements are identified and requested to maximize performance in allocated tasks and on all the ASRs corrective actions, Quality and H&S findings being allocated.
• Ensure the staff operate in accordance with any health safety and environmental policies and procedures to ensure safety and wellbeing of self, staff and visitors.

Job Requirements

Qualification(Minimum)  

• University degree in Engineering/Procurement/Supply Chain Management/Commerce.
• Strong IT systems knowledge and skills including advanced Excel skills/Bias in analytics.
• Experience of working in a material management role and supervising the smooth supply of materials in line with maintenance requirements and budget, ideally within aviation or manufacturing.
• Experience in contract management and supplier performance.
• Knowledge of inventory management.
• Aircrafts systems or Familiarization course.
• Advanced understanding of materials management data and systems
• Knowledge of aircraft components/parts
• Ability to read, understand & interpret approved maintenance documentation e.g. IPC, RSPL, AMM, SBs etc.
• Knowledge of lean techniques.
• Knowledge of aircraft parts airworthiness certification (EASA, FAA) KCAA and customs regulations relevant to aircraft parts desirable good understanding of IAT resolutions and industry rules.
• Membership of an appropriate professional body will be an added advantage.
• 5 years’ experience in Material Management/SupplyChain.

Additional Details

Other Skills

• Proven analytical, planning and problem-solving skills
• Excellent interpersonal, negotiation and influencing skills.
• Cost analysis and management skills.
• Project management skills, Organizational skills and Contract Management.
• Good communicator with ability to form and maintain good relationships.
• Strategic thinking and business understanding.
• Results orientated with the ability to plan, deliver against deadlines and meet targets.
• Ability to do conflict resolution, is organized and able to balance work and life.
• Good in time management and able to do self-improvement.
• Resilient and able to manage stress and deliver results.
• Has high level of patience, attention to detail and unquestionable integrity and ethics.
• Unquestionable integrity and ethics.