Job Summary

To ensure effective running/ management of the Medical Affairs Department of the Hospital through the coordination of the Medical Services Division, Physician Credentialing and Re-credentialing processes, appointments and reappointments of Medical staff and granting of Admitting rights and clinical Privileges to medical staff.  This process ensures only those medical staff that are qualified or meet the set criteria are granted practicing privileges at the hospital.

Responsibilities

• Credentialing and re-credentialing of existing and new medical staff;
• Maintaining a data base of medical staff and the privileges granted to them;
• Provide an up-to-date accessible information to line staff on privileges for every independent medical staff
• Be responsible for the Locum Doctors’ process;
• Facilitate approval of Locum applications and extensions by Chief of Staff and Budgeting department;
• Develop agenda for meetings, with the Chief of Staff and circulate the agenda and all other relevant material to members, including minutes of the previous meeting;
• Work closely with academic heads for meaningful elective rotations for both local and international students;
• Applications and renewals of Licences to render Medical Services for expatriates and all medical staff;
• Overall administration and coordination of the Medical Services Administration office, including medical staff retreats and workshops as required;
• Ensure effective planning and scheduling of appointments for Chief of Staff as requested; and
• Ensuring the hard/soft copy filing systems are in order and well maintained.

Requirements

• Bachelor’s degree in Business/Office Administration or related field in Administration;
• At least 5 years of experience working as an Executive Secretary/ Executive Assistant in a busy administrative office and preferably in a hospital environment;
• A thorough understanding and knowledge of licensing regulations covering medical practitioners;
• Proficiency in Microsoft office applications and modern office automation technology;
• Excellent office management, coordination skills;
• Good writing skills (Must have);
• Good communication skills is a must (Must have); and
• Computer literacy is mandatory with experience of applicable software programs.