15 May 2018

Minet Kenya Job Vacancy : Executive Secretary

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Job Title:        Executive Secretary

Report:           CEO

Job location. Nairobi

Job purpose

To provide administrative, general office management and secretarial support to the Group CEO including the office business support.

Main Duties & Responsibilities

  • Manage filing and written communications (email or otherwise) for the CEOs office.
  • Manage general enquiries and direct them to the CEO
  • Manage incoming and outgoing mail, couriers for the CEO
  • Coordinate the Directors’ meetings
  • Ensure sufficient and effective operation of the CEO’s office.
  • Organize, schedule and maintaining the CEO’s diary.
  • Coordinate business visitors and assist with or arrange travel requirements according to the CEOs business travel; coordinate billing as directed.
  • Handle and screen telephone calls for directors.
  • Prepare all documentation for meetings as well as any reports and or presentations pertaining to the CEOs Office
  • Implement and maintain procedures/administrative systems linked to the CEOs office
  • Prepare letters, executive summaries, presentations and reports
  • Write minutes and follow up on action points of all meetings for the CEO.
  • Ensure all Directors are aware of deliverables and action points arising out of any meeting.
  • Whenever assigned, plan, organize and manage events for the company
  • Conducting research and writing reports as may be assigned by the CEO.
  • Follow up with other group staff on their deliverables and action points on behalf of the CEO; and ensuring that the CEO gets timely reports on such deliverables and action points from such staff members
  • Coordinate the CEO’s meetings with the group staff members
  • Perform any other duties as assigned by the CEO

Skills & Competencies

  1. A business-related degree
  2. 3 years’ experience in a related field
  3. Attention to detail
  4. Perfect communication & interpersonal skills
  5. High integrity personality and understands confidentiality
  6. Ability to use business software such as Word, PowerPoint and Google Calendar
  7. Business acumen
  8. Ability to multi-task
  9. Should be having accurate reporting skills
  10. Committed to create breakthrough results for the business
  11. A doer who acts with speed and agility

How to Apply

Candidates are requested to send their email application quoting the job tittle as the reference to [email protected] by close of business on 18th May 2018.Minet Kenya is an equal opportunity employer and accepts applications from all regions in the country.  

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