The Position:

The National Individual Consultancy is to  provide administrative and logistical support to staff members and their families that will be relocating from New York to Nairobi, including new international hires into Nairobi, that will be required to relocate to take up new assignments in the newly created Programme Division.

The National Individual Consultant will work closely with the HRBPs for Humanitarian and Special Projects and ESARO as well as the Operations Manager for the Kenya Country Office. The consultant will be supervised by the HRBP- ESARO on a day to day basis under the overall guidance and direction of the HR Director.

You would be responsible for:

Administrative

• Liaise with the staff and HR teams to maintain a Master Tracker of all staff relocation details (arrival dates, flight details, interim accommodation details)
• Liaise with BES for staff PAFs prior to their arrival
• Coordinate with BES to communicate staff arrivals and ensure release of settling in grant payments
• Facilitate identification of International schools for staff dependents
• Liaise with UNDSS for  security assessment of staff accommodation

Security and UNON access

• Coordinate security briefings for new hires with UNFPA and UNON security (individual and team briefings)
• Facilitate processing staff access to UNON compound and and staff IDs
• Facilitate UNON physical premises orientation

Accreditation and Installation in Kenya

• Facilitate Airport transfers as requested
• Facilitate Hotel/Furnished Temporary Housing reservations as requested
• Facilitate the submission of documents to UNON protocol for work dependent visa and residency permit processes
• Facilitate the processing of the Tax PIN certificates, Drivers License and relevant IDs for staff and dependents
• Facilitate bank account opening processes for staff and dependents, including coordinating bank familiarization sessions
• In collaboration with UNON, support in the importation and clearance of staff shipment of personal effects
• Coordinate with local realtors to facilitate potential viewing of rental homes

Qualifications and Experience: 

Education:  

• High  School Education required
• Qualification in administration, logistics, project management or related field is required

Knowledge and Experience: 

• At least seven years of relevant progressively responsible experience in managing projects
• Understanding of the UN operational business model and accountability requirements.
• Ability to communicate effectively with colleagues, both verbally and in writing.
• Highly organized with good analytical skill and attention to detail
• Proficiency in the use of MS Office suite products;