11 Feb 2019

NRC Job Vacancy : HR & Admin Assistant NGO

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The purpose of this position is to support and assist the Human Resources and Administration Officer in day-to-day management of human resource and administration related issue at Kakuma Area office.


  • Assist in the implementation of the organization policies and procedures
  • Provide support in recruitment processes, including advertisements, filing applications, inviting candidates, organizing interview venues etc.
  • Update staff records and files, including contracts, leave, medical, timesheets appraisals, etc.
  • Generate monthly records and reports such as staff lists, leave and other HR statistics
  • Process and follow up claims for medical cover and insurance
  • Prepare the regular Incentive Staff payroll data for review
  • Ensure Installation, Repair and maintain electrical appliances in the NRC compounds.
  • Draw Performance Management schedules, the coordination and follow up to ensure that staff ‘s performance is reviewed during the schedules
  • Conduct Regularly, the staff performance review under your line management (conducts work/Development Plan meeting, mid-term review, End-term review and provide regular feedback).
  • Conduct on job trainings for the subordinate Staff.
  • Prepare monthly estimates of food projection to guide the welfare committee in the monthly procurement of food stuff.
  • Requisition, receive, record, distribute and maintain adequate inventory of office and accommodation, catering supplies and consumable.
  • Prepare monthly airtime log sheets and requisitions for the office airtime and distribute accordingly
  • Ensure order and cleanliness of the offices, compound, accommodation facilities and catering unit.
  • Arrange for staff and visitors visas, flight bookings, transport and accommodations
  • Arrange for conferences and workshops as may be required by programs.
  • Provide secretarial support such as takings minutes, drafting letters, etc.
  • Maintain an appropriate filing, retrieval and archiving system for the Office Administration section
  • Ensure utility bills e.g. telephone bills, electricity and water bills are paid on time in collaboration with the HR Officer


  • Higher National Diploma in Human Resources Management with at least two years’ experience in the same profession. NGO experience & knowledge is an added advantage
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge of English both oral and written
  • Computer skills in MS Office Word, Excel, and Internet.
  • Good communication and interpersonal skills
  • Understanding of labour laws
  • MUST be a member of IHRM

How to Apply

Apply here for the HR & Admin Assistant Job

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