Duties and responsibilities

• Manage day  to day office operations, including answering phones, greeting visitors, and handling inquiries.
• Maintain and organize files, both physical and digital, ensuring all documents are up-to-date and accessible.
• Prepare and distribute internal and external correspondence, reports, and presentations.
• Serve as the first point of contact for clients, providing information about services.
• Assist in the onboarding process for new clients, ensuring all necessary documentation is completed.
• Order and maintain office supplies and equipment, ensuring the office is well-stocked and organized.
• Assist with invoicing, payment processing, and tracking expenses.
• Maintain accurate financial records and prepare reports for management as needed.
• Support the planning and organizational events, including logistics, materials, and communications.
• Maintain databases and client management systems, ensuring data accuracy and confidentiality.
• Participate in team meetings, taking minutes and following up on action items.

Qualifications

• Bachelors degree in business administration or a related field
• At least 2 years administrative experience
• Customer service experience
• Microsoft office proficiency
• Strong communication and organizational skills