Kenya Maritime Authority was set up in June 2004 as the semi-autonomous agency in charge of regulatory oversight over the Kenyan maritime industry. As the pacesetter of the Kenyan maritime industry, the Authority seeks to strengthen maritime administration in Kenya through enhancement of regulatory and institutional capacities for maritime safety and security, to foster effective implementation of international maritime conventions and other mandatory instruments on safety, security, promote maritime training, Search and Rescue, pollution prevention and the preservation of the marine environment as well as promote trade facilitation and maritime investments.

Job Purpose

Ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, taking care of a given office in terms of making appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers, photocopying and undertaking routine office duties; and ensuring security of office documents and equipment

Duties and responsibilities at this level will entail;

• Ensuring security of office equipment, documents and records;
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
• Handling protocols and confirming travel itineraries; and managing office petty cash;
• Guiding and supervising lower secretarial personnel.

Person Specifications

For appointment to this grade, an Officer must:

• Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 w.p.m);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;
• Supervisory Course lasting not less than two (2) weeks from a recognized institution;
• Should have relevant experience for a minimum period of three (3) years;
• Proficiency in computer applications;
• Demonstrated results in management of office and administrative services.
• Good communication skills;
• Meet the provision of Chapter Six of Constitution;.