JOB PURPOSE

Under the supervision of the Administrative Associate, the job holder will provide general office support to the Project team.

PRINCIPAL RESPONSIBILITIES

•  Maintaining a good filing system for the project and carrying out basic documentation including typing, photocopying and collating as required.
•  Processing and following up on invoice payments and surrenders.
•  Assist the Administrative Associate in organizing staff logistics, Fuel requests.
•  Ensuring that the office environment is kept safe and clean at all times.
•  Preparing beverages for the staff and visitors.
•  Filing and performing routine clerical tasks.
•  Collecting office supplies from relevant vendors.
•  Operating office machines e.g. telephones, photocopiers, scanners etc.
•  Carrying out postage/delivery and receiving office documents.
•  Assisting in front office/reception duties.

REQUIRED QUALIFICATIONS

Education, Experience & Competencies

•  At least a Diploma or Certificate in any relevant field.
•  Minimum of Three (3) years of work experience in the same field and in a busy environment.
•  Interpersonal skills, basic telephone skills.
•  Excellent writing and oral communication skills.
•  Time management skills.
•  Confidentiality.
•  Planning and organizing.
•  Reliable.
•  Stress tolerance.
•  Proactive approach