Responsibilities

• Help candidates in preparing the contracts.
• Support the candidates in finding a language school/teacher/tutor for German classes.
• Ensure the candidates meet the requirements for the application.
• Advise candidates on the processes and procedures to be followed.
• Ensure the candidates have all the required documents.
• Update all candidate records and file them.
• Follow up with candidates on a regular basis.
• Calendar and Meeting Management.
• Schedule Meetings: Utilize Zoom and/or MS Teams for scheduling and conducting virtual and in-person meetings.
• Time Management: Schedule requested meetings in pre-set available blocks, utilizing tools like MS bookings.
• Maintain and manage calendars.
• Travel Coordination: Collaborate with travel agents to arrange and manage travel bookings and trips, including air travel.
• Assist candidates in preparing for interviews at the German Embassy in Nairobi.
• Consult with the candidates on how to prepare for the interviews.
• Manage all social media platforms.

Requirements

• Diploma in office management, business, or a similar field.
• Proficiency in MS Office suites, Teams, and Zoom.
• Minimum 2 years’ experience in a similar role.
• Experience working in a placement or travel agency will be an added advantage
• Experience in social media management.
• Basic German language B1, B2 or willingness to learn.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work proactively and independently.
• Proven ability to meet strict timelines and due dates
• Experience working with international stakeholders and time-zones will be considered an asset.
• Experience and confidence interacting with executive staff
• Discretion and confidentiality