14 Sep 2018

Office of the Director of Public Prosecutions Job Vacancy : Records Management Officer

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Grade: DPP 11/JG ‘J’

V/NO. 171/2018

3 Posts

Qualifications for the Records Management Officer Job

For appointment to this grade, a candidate must have:-

  • A Bachelors Degree in Information Science/Records Management or 30 any relevant Social Sciences from a recognized institution; and
  • A Certificate in Computer Applications from a recognized institution.
  • Served in the grade of Records management Officer III or in a comparable and relevant position in the Public Service for a minimum period of two (2) years;
  • A Diploma in Records/Information/library Science/Archives Management or equivalent qualifications from a recognized institution;
  • A Certificate in Computer Applications from a recognized institution; and
  • Demonstrated professional competence and achievement of performance targets and results as reflected in the performance appraisal.

Records Management Officer Job Responsibilities

An Officer at this level will be responsible to Records Management Officer I for assigned records management function. Specifically, duties and responsibilities entail:-

  • Receiving and dispatching letters and files in a timely manner and in line with the records management policies and procedures, to ensure timely communication that enhances service delivery by ODPP;
  • Receiving, marking, and filing letters that have been actioned by officers, to ensure the letters are securely stored and easy to trace and retrieve when required;
  • Maintaining file movement registers to ensure the files can be traced when required, and to enhance the security and confidentiality of documents;
  • Maintaining security and safety of records in the registry to minimise wear and tear of stored documents, and to protect the ODPP information that can expose risks to ODPP if accessed by unauthorised persons;
  • Maintaining proper records of inventory to facilitate ease in retrieval of records when required;
  • Implementing the set quality standards in records management to enhance efficiency and effectiveness in the delivery of service; and
  • Supervising the Records Management Officer III to ensure high motivation and performance, and to assist in the development of the Officer in line with the needs of ODPP.

How to Apply

Interested and qualified candidates are invited to make their applications by completing ONE application form ODPP 1. http://www.odpp.go.ke/download/odpp-form-1-application-for-employment/

The candidates should attach COPIES of the following documents to their application form:

National Identity Card

Academic and Professional Certificates and Transcripts

Any supporting documents and testimonials

Letter of appointment to their current substantive post

Letter of appointment to their previous post

Detailed Curriculum Vitae and

Clearance certificate from the following bodies :-

Law Society of Kenya for Lawyers

Higher Education Loans Board

Kenya Revenue Authority

Criminal Investigation Department 40

Ethics and Anti-Corruption Commission

Any other Professional bodies to which the candidate is a member

Only shortlisted candidates will be contacted. Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.

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