Responsibilities

• Organizing meetings and managing the meeting rooms.
• Booking transport and accommodation for staff.
• Support the People & Talent department in organising all in-house and off-site company events and conferences.
• Managing the supplier database and KYC records and updating them as needed.
• Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office.
• Supervising and monitoring the work of the office assistant and cleaners.
• Implementing, maintaining and recommending procedures/office administrative systems.
• Ensuring fire, health and safety policies are up to date and that the office is compliant .
• Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements.
• Attending meetings with senior management (directors) and taking minutes.
• Assisting the organisation’s HR and finance functions by keeping personnel records up to date and managing records.
• Dealing with correspondence, complaints and queries about the office.
• Preparing letters, presentations and reports as requested by the lead supervisor.
• Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.
• Ensuring that the office is neat, tidy and organized, and planning the cleaning schedule as needed.

Requirements

• Bachelor’s Degree in Hospitality, Tourism, or a related field, or equivalent practical experience in the hospitality industry – Mandatory
• Working experience between 1 to 2 years.

​Experience

• Strong administrative skills and an aptitude for using IT software
• Commercial & Financial awareness
• Meticulous attention to detail
• Interpersonal skills
• Influencing skills
• Excellent organization and time management
• The ability to take the initiative
• A flexible and practical approach to work
• Discretion and diplomacy