The Role

Africa No Filter is seeking a highly capable, experienced Office Project Coordinator to operate in a Chief of Staff–style capacity within the Executive Director’s office.

This is a trusted role designed for a mature, fast-paced, entrepreneurial professional who can bring structure, clarity, and follow-through to a complex portfolio of work. The role combines strategic coordination, executive support, project oversight, and systems thinking, ensuring that priorities across the Executive Director’s office move from intention to execution.

The Office Project Coordinator will work closely with the Executive Director to track organisational priorities, manage cross-cutting projects, support senior leadership alignment, and strengthen internal workflows using technology and AI. This role is critical to ensuring momentum, accountability, and effective project management across the organisation.

The ideal candidate must be hghly comfortable working with digital tools and AI-enabled solutions to improve workflows, coordination, and delivery. They must also be confident experimenting with tools for scheduling, project management, documentation, meeting support, and reporting.

Key Responsibilities

Strategic & Executive Office Coordination

• Act as a strategic partner to the Executive Director, helping to prioritise, sequence, and manage a complex and evolving portfolio of work.
• Manage the day-to-day functioning of the Executive Director’s office, including calendar management, meeting preparation, follow-ups, and decision tracking.
• Ensure the Executive Director’s time and attention are focused on the highest-value priorities.

Project Tracking & Delivery Oversight

• Track key organisational, campaign, and partnership projects on behalf of the Executive Director, ensuring clarity on ownership, timelines, and next steps.
• Create and maintain lightweight but effective project management systems, dashboards, and action trackers.
• Follow up with direct reports and senior leadership to ensure delivery, accountability, and timely escalation of risks or bottlenecks.

Leadership & Stakeholder Coordination

• Support coordination across the senior leadership team, helping ensure alignment, information flow, and follow-through on agreed actions.
• Assist the Executive Director with stakeholder management, including the Board, Creative Council, advisory bodies, and senior external partners.
• Prepare briefing notes, meeting summaries, and action memos to support effective engagement and decision-making.

AI, Systems & Workflow Design

• Proactively identify and implement AI-enabled tools and digital systems to improve productivity, project tracking, communications, and reporting within the ED’s office.
• Design and refine workflows that reduce friction, improve clarity, and enable faster, smarter execution.
• Act as a test-and-learn hub for new tools that can strengthen how leadership operates.

Communications & Profile Support

• Support the Executive Director’s external communications and social media in collaboration with the communications team.
• Ensure messaging, timing, and tone are aligned with organisational priorities and public positioning.

Skills, Experience & Qualifications

Essential

• 10 –12+ years’ experience in a Chief of Staff–style, Office Project Coordinator or senior coordination role supporting executive leadership.
• Strong ability to manage multiple priorities, projects, and stakeholders in fast-moving environments.
• Proven experience tracking projects and driving follow-through without formal authority.
• Excellent written and verbal communication skills.
• High emotional intelligence and exceptional interpersonal skills; confident engaging senior leaders and external stakeholders.
• Sound judgment, discretion, and the ability to operate as a trusted confidant.

Personal Attributes

• Strategic and solutions-focused
• Fast-paced, proactive, and highly organised
• Entrepreneurial mindset with strong execution discipline
• Patient, emotionally intelligent, and trusted by colleagues
• Comfortable operating in ambiguity and anticipating needs
• Thrives in a remote, multicultural environment