Responsibilities

• Keep and maintain the division project portfolio database (active and pipeline projects);
• Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits;
• Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects; coordinate the missions schedule and collate related data for reports;
• Coordinate preparation and monitoring of the administrative budget. Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
• Coordinate preparation of annual activity reports and portfolio analysis reports;
• Liaise with the Technology Corporate IT Services department (TCIS), if necessary, for all issues relating to the SAP system and other information technologies; play the role of SAP resource person in the division; provide technical assistance to PL and GS Staff of the division in the use of SAP, PS
•  Work with the Tasks Managers to update Project Data and ensure consistency of information into the BRAG, SAP PS, BPPS ;
• Track active portfolio issues (Start up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc…);
• Prepare and Monitor the Department Mission Program;
• Organize, arrange and provide portfolio information during the Division and the Departmental Meetings;
• Perform other duties as assigned by the Division Manager

Competencies (skills, experience & knowledge)

• Hold a Bachelor degree or its equivalent in Economics, Business Management, Information Technology or in a related discipline; or a related field;
• Preferably a minimum of 4 years’ relevant professional experience;
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Good working knowledge of operation particularly the information required for project cycle activities and portfolio management, planning, work programme, budget preparation;
• Ability to work accurately, methodically and to meet deadline
• Strong analytical skills to strategic vision and as well as ability to pay attention to details and work under pressure;
• Ability to assess problems and develop realistic solutions quickly
• Good written and oral skills in French or English with a good working knowledge of the other language
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP Project is an added advantage.