We are currently looking for an Operation Officer in our Tax & Regulatory Services Unit to provide support as a personal assistant to the Tax Partners and administrative support to the Tax Business Unit.

Key roles and responsibilities

• Personal Assistant roles:
• Making travel, visas, renewal of passports, hotel bookings, transfer arrangements and other travel logistics for the BU Partner, Visitors and Managers as may be requested by management team from time to time.
• Managing the Partner’s calendar, meeting requests, taking messages in his absence and/or referring to respective managers.
• Booking the Partner’s time to respective client codes as shall be provided by the Partner/finance team. Ensuring trainings and seminars attended by the Partner are appropriately identified as such and time appropriately booked to the correct task codes.
• Managing the Partner’s inout trays ensuring letters and parcels are dispatched on a timely basis and the trays are cleared periodically.
• Ensuring the Partner’s office is tidy, wellarranged and has necessary supplies.
• Performing any other PA role and duties as may be requested by the Partner from time to time.
• Ensure partner credit cards are accounted for monthly.
• Updating Partners trainings on ICPAK, ACCA, LSK as well as booking them as well as updating the firm’s learning platform with earned CPD’s.
• Telephone bills accounting For the Partners.
• Liaising with managers for regular partner/client meetings ( at least 3 per quarter).

Administrative roles:

• Securing rooms and facilities for client and departmental meetings and learning hours.
• Liaising with the Brand and Communication team, administration teams as well as the Risk Management team, in efficiently and effectively organizing Tax BU events such as Budget Supper, Tax trainings and Private Enterprise events.
• Any other duties as may be assigned.

Academic/Professional qualifications and Experience:

• Diploma in Management/Secretarial course/ Business Administration; and  University degree in a relevant field will be an added advantage.
• Must have a minimum of 4 – 6 years of working experience.
• Experience in an accounting/ law firm, and/or corporation, will be an added advantage.
• Proficient in Microsoft Office applications including Word, Excel, and Access along with experience performing internet research.