14 May 2018

Optiven Limited Job Vacancy : Assistant Documentation Manager

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We seek to hire an ambitious and a self-motivated Assistant Documentation Manager to be based in our documentation department.

Assistant Documentation Manager Job responsibilities:-

  • To assist the Documentation Manager in vetting and verifying all documents and ensure adherence to relevant regulations
  • Ensure compliance with documentation needs through client and research collaboration, assign resources and update management on projects
  • To maintain adherence to the company’s policy in enhancing client relations through communicating and informing them on the status of their needs
  • Assist the Documentation Manager in overseeing issuance of completion documents by generating a periodic tracking reports. i.e. weekly and monthly
  • Assist in following up and tracking legal documents and external correspondence and ensure all legal documents are free of error
  • Exhibit professional conduct in performing day-to-day tasks thus promoting good ethics
  • Train, mentor and guide new staff on improving efficiency and evaluate their performance regularly.
  • Delegate documentation and assist in assessment and delivery
  • Assist in developing a document management system that increases document accessibility to staff and to clients/customers when needed
  • To help in archiving documents and materials logically and accurately for future use
  • Update customers’ register for all our clients who have our projects
  • Coordinate with different departments to achieve end results, convey these to management, and develop new documentation and distribution ideas and thought processes
  • Improve quality consistently through discussions with clients, marketers and the management
  • Identify and apply new communication trends appropriately to business.
  • Assist in drafting, implementing and improving the company documentation policies
  • Perform any other duties as may be assigned by management from time to time.

Requirements for the Assistant Documentation Manager Job

  • Bachelor’s degree in Information Science, Business Management or a related course of study
  • Have a minimum of 5 years’ experience in a similar position
  • Good team working and management skills
  • Have the ability to prioritize, manage time well and multitask
  • Strong interpersonal, communication and customer service skills
  • Excellent presentation and report writing skills
  • Proficiency with specific software, such as document management systems and/or customer relation management programs
  • Strong IT skills and familiarity with the use of databases
  • Ability to work independently with better result output
  • Must be a person of high integrity and confidentiality

How to Apply

Applicants who meet the above criteria are required to send their applications to [email protected] by 30th June 2018 with “ASSISTANT DOCUMENTATION MANAGER” being the subject of the email with detailed CV names & addresses of three referees. Only shortlisted candidates will be contacted.






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