ROLE’S PURPOSE:

The Partner Officer will help the Partner team ensure that all procurement documentation is accurate and complete before goes to finance for payment on a regular basis and achieved according to project deadlines. The individual will ensure that all procurement actions are compliant with FAR and AIDAR regulations.

OBJECTIVES AND DUTIES:

• Provide assistance to the partner team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
• Maintain procurement activity tracker and provide regular updates on status to the Partner Manager and relevant technical staff.
• Review procurement documents in TAMIS as well as hard copy files to ensure all backup documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
• Report accurate data to the Partner Manager or Technical Team on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for the selection of vendor/local subcontractor.
• Assist with responding to bidders’ queries and feedback on the evaluation process
• Review Procurement documents in SharePoint drive to ensure all relevant documents are present
• Other procurement duties as assigned by Partner Manager or Partnership Director .

REPORTING:

The Partner Officer will report to Partner Manager.

QUALIFICATIONS:

• A. Degree in Business Administration or relevant field
• 6+ years of experience in procurement
• Experience supporting procurement & acquisition aspects of USAID-funded projects, including an understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
• Working knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
• An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Excellent writing, speaking, and reading skills in English