Basic job summary:

• The job holder is responsible for providing efficient, professional, and comprehensive People and Culture services that are customer-focused and flexible to achieve the respective faculties/schools/centers Units’ people and business strategy.

Duties and Responsibilities

Talent Attraction and Acquisition

• Responsible for the implementation of the recruitment process.
• Coordinate the Talent Attraction and Acquisition process in liaison with the Heads of Departments.
• Provide assistance in developing and implementation of the workforce plans to ensure that the Business units are adequately resourced at all times.

Contract Management

• Prepare contracts for new staff and ensure signing off by all relevant parties.
• Implementation of the staff onboarding procedure (except the induction training) to ensure that all new staff settle into their roles seamlessly.
• Efficient implementation of the contract management process
• Responsible for the return of all issued contracts by respective employees
• Preparation and issuance of letters which pertain to change of contract terms for existing employees.
• Monitoring the Business units’ staff contract status
• Responsible for P&C communication on contracts management related issues such as change of employment terms.
• Preparation of contract management related reports as and when required

Staff Onboarding and Exits

• Ensure that new employees are properly on-boarded to foster a positive attitude, alignment to the University Values and Culture as well as ensure that the employees effectively integrate into the Institution.
• Follow up on Induction Training for new staff.
• Manage all separations by ensuring that exit interviews are conducted in a timely manner and feedback provided to Management.
• Ensure that exiting staff are taken through the entire clearance process and their details are communicated to the relevant parties.
• Prepare final documentation for staff, i.e., issue Certificates of Service.

General Correspondence and Record keeping

• Prepare the confirmation and bonding letters for the approved training requests.
• Ensure that all correspondence relating to references, confirmations, transfers, new appointments are dealt with, within agreed timeframes to provide quality service to employees and other stakeholders.
• Maintain and enhance the Business Unit’s resources by planning, implementing, and evaluating employee relations and People and Culture policies, programs, and practices.
• Collect and analyze employee data and maintain accurate, complete, and updated employee records

Employees relations and Performance

• Perform employee advocate functions such as responding to questions pertaining to benefits programs such as medical insurance, retirement plans, sick leave, leave of absence, and employee assistance.
• Responsible for efficient and end-to-end implementation of the Business units internal staff movements policy and procedures e.g., Promotion, departmental transfers etc.

Minimum Academic Qualifications:

• Bachelor’s degree in social sciences, Human Resources, or any other related field from recognised institution
• Professional qualification in Human Resource Management and membership to IHRM

Experience:

• 1-3 years of experience in a relevant role.

Competencies and Skills:

• Good understanding of human resources management in general
• In-depth knowledge of performance management
• Good understanding of the talent management cycle
• Knowledge of Labor laws and Legislation
• Human resource research and consultancy skills
• Excellent Communication skills
• Good Analytical skills
• Interpersonal and presentation skills
• Networking skills