Purpose of Position

• To provide effective coordination and technical support in Talent Acquisition/Recruitment’s end–to–end processes to contribute to the measurable improvement of the well-being of vulnerable children and communities in Kenya.

Major Responsibilities

Recruitment & Selection

• Lead overall recruitment processes and ensure timely and quality recruitment and selection processes are carried out.
• Coordinate the development of workforce plans
• Promote Gender Equality, Disability, and Social Inclusion (GEDSI) throughout recruitment processes
• Provide regular and updated information on recruitment status using the recruitment tracking tool
• Ensure data accuracy and compliance with recruitment metrics.
• Conduct market research and coordinate materials for career events.
• Assist in sourcing candidates through social media and other channels.
• Develop and maintain relationships with potential candidates.
• Identify opportunities for improving recruitment processes.
• Ensure achievement of World Vision’s diverse staffing needs by providing proactive sourcing; accountable, transparent, and focused recruitment processes; and expert support to hiring managers
• Provide technical guidance to the hiring managers in the development of job descriptions and ensure that proposed jobs are subjected to hay evaluation and are aligned to the approved WVK structures.
• Coordinate and guide the selection process including short listing and interviewing candidates
• Conduct candidates screening in accordance to the WVK Polices
• negotiate pay package for successful candidates and extend employment offers to successful candidates
• Provide timely updates to the Hiring managers and P & C teams to ensure smooth staff orientation and induction.
• Ensure timely management of recruitment related conflicts and disputes
• Provide timely reports i.e.  recruitment plans, interview reports and recruitment status reports.

Employee Contract Management

• Administer employment contracts, ensuring that appointments, contract renewals, contract extensions.
• Coordinate changes in employee movement including acting appointments, promotions transfers, deployments, special appointments, to ensure timely appointments and advise payroll accordingly.
• Track respective Grants Cycle and ensure timely staff contracts renewals and extensions and non-renewals are effected.
• Ensure compliance of Contract management process with employment legislation to avoid litigation.
• Ensure completeness and correctness of staff data on People & Culture Information Systems and conduct periodic reviews to ensure that errors are maintained at 0%
• Provide accurate and timely contracts management status reports.

Work Force planning & Grants Acquisition

• Collaborate with Directors to ensure timely development and implementation of Work Force Plans
• Provide recruitment technical support during the Proposal development/ grant acquisition process to ensure that proposed grants have the right structures, staffing levels and Job Descriptions that meet the required standards.
• Identify and analyze staffing needs from the Work Force Planning and the Grants Acquisition process and collaborate with line managers for strategic prepositioning of staffing capacity.
• Develop and ensure updated pool of qualified candidates

Collaboration & Networks

• Actively participate in roll out of P & C initiatives
• Participate in committees and taskforces, as assigned
• Participation in HR Inter agency workgroups and other Networks

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• A minimum of four years’ experience in human resources
• Experienced in recruiting, interviewing and conducting job evaluations.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office applications and familiarity with HRIS systems.
• Ability to manage multiple tasks and meet deadlines.

Required Education & Certification

• Must have a university degree in Human Resource Management, Business Administration or related Field
• CHRP will be an added advantage
• A professional diploma in Human Resources Management is required if the first degree is not in HRM
• Must be a member of a recognized human resources professional body with appropriate Certificate of Practice

Preferred Knowledge and Qualifications

• Experienced in cross-cultural environment.
• Knowledge of employment laws and regulations is preferred

End Date: December 13, 2024