Responsibilities

• Manage recruitment and selection for officer level downwards, including placing job advertisements, shortlisting and conducting interviews.
• Overseeing and managing the Employee Assistance Program.
• Support in ensuring compliance and adherence to Organisation Health and Safety Regulations.
• Support the People and Culture Manager in developing annual budgets for the People and Culture function in conjunction with institutional managers, and ensuring adherence to set budget targets throughout the year.
• Payroll management; compile and review payroll inputs on a monthly basis
• Conduct member education to staffs on Employee rights, Benefits and Shofco Employee handbook.
• Administer the People and Culture policies and procedures that relate to SHOFCO’s personnel.
• Liaise with the line managers to manage and coordinate grievance management and disciplinary proceedings and recommend appropriate action to resolve disputes and ensure proper documentation is done.
• Overseeing the administration department and ensuring high standards of cleanliness are maintained within the organisation.
• Work hand in hand with line managers on performance management to ensure that high performance is achieved.
• Facilitate on boarding process of all new staff in coordination with the line managers
• Act as the link between the Organisation and the Insurance service providers and coordinate the benefits program. Reconcile and resolve benefits related problems.
• Identify legal requirements and government reporting regulations affecting People and Culture functions and ensure policies, procedures and reporting are compliant.
• Assist in regularly reviewing and updating the People and Culture policies and procedures.
• Support during the employee probationary period by issuing probationary guidance, making sure probationary documentations are provided.
• Employees exit management, ensuring proper exit processes are adhered to and proper documentation is done.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s Degree  in Human Resources, Organizational Behaviour, Management and Leadership or any other related field

Professional Qualifications

• Certified Human Resource Professional (CHRP) is desirable
• Registration with Institute of Human Resource Management (IHRM) is a must

Other required qualifications (unique/job specific

• Atleast 3 years’ experience working with the Human Resource department
• Must be familiar with the Kenya Labour Laws
• Experience with an ERP will be an added advantage.
• Proficiency in the full Microsoft Office Suite

Functional Skills

• Making decisions
• Checking things
• Following procedures
• Articulating information

Behavioural Competencies/Attributes

• Understanding people
• Directing people
• Upholding standards
• Team working