Role Objective

This is a role where you can have immediate impact to the organization and stakeholders. If you enjoy clearing road blocks and proactively managing daily details of the Managing Director and be expected to work cross-functionally across all functions.

Core Duties and Responsibilities

• Managing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
• Preparing agendas, briefs, documents, presentations, and reports for meetings.
• Assisting with personal tasks and errands as needed.
• Liaising with internal and external stakeholders on behalf of the Director.
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas, travel itinerary, agenda, logistics and accommodation for
• business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening and prioritizing incoming emails, calls and posts, often corresponding on behalf.
• Coordinates office management activities.
• Determine matters of top priority and handle them accordingly.
• Takes and transcribes dictation.
• Set up equipment for the meetings as required.
• Ensure all secretarial and administrative work is handled effectively.
• Support the Director and organisation in other day-to-day tasks as well as personal errands  as needed.
• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelor degree in Journalism, Communication, Business Administration or related area.
• At least 3 years of work experience as a personal assistant.

Key Competencies

• Proficiency in Microsoft Office Suite and relevant softwares and presentation applications.
• Proactive
• Ability to manage a large and variable workload.
• Proficient organization and time management skills.
• Teamwork and People Skills
• Strong communication and interpersonal skills, both written and verbal.
• High level of professionalism and integrity with a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
• Discretion, good judgment ability, honest, adaptable and demonstrate high level of confidentiality.
•  Flexible schedule with a commitment to attendance.
• Critical thinker who displays accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.