PERSONAL ASSISTANT TO THE EXECUTIVE DIRECTOR

This position is responsible for offering administrative support to the Executive Director/CEO, working closely with Heads of Departments and the Institute at large. The position acts as a link between the Executive Director’s (ED’s) office with internal and external customers. KEY RESPONSIBILITIES

• Plan, manage and coordinate the Executive Director’s calendar to ensure all activities are executed and achieved.
• Prepare meeting venues and facilitate the Executive Committee Members’ meeting to ensure a smooth flow of activities.
• Supervise the cleaning of the ED’s office and oversee its management to ensure high hygiene standards are maintained for conducive environment.
• Provide logistical support in planning and coordinating Council Meetings together with Executive Director and Company Secretary to ensure timely readiness for all meetings.
• Maintain an efficient information and records system within the ED’s office and provide a confidential and efficient filing system for future reference.
•  Advice the Executive Director on impending work and on deadlines for internal and external commitments to ensure all matters are timely addressed.

REQUIREMENTS

KEY SKILLS AND COMPETENCIES 

•  Effective communication
• Timely processing of internal and external communication
• Properly planned itinerary for the Executive Director
•  Clean working environment for the Executive Director
• Timely preparations of the meeting venues
• Computer Literacy
• Record Keeping
• Customer Service

KNOWLEDGE AND EXPERIENCE REQUIRED:

• Bachelor’s degree in Business Administration or related field from a recognised institution.
• Five (5) years of experience having worked in a comparable position.