Role Objective

A young manufacturing company seeks a flexible yet consistent individual that is able to identify the gaps and meet the needs so as to increase the operational efficiency.

Core Duties and Responsibilities

• Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
• Preparing briefs, minutes , presentations, and reports for meetings.
• Assisting with personal tasks and errands as needed.
• Liaising with all authorities, departments, vendors and other stakeholders .
• In charge of data management and filing.
• Preparing for all logistical details such as travel, visas, travel itinerary, agenda, logistics and accommodation for business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Attending to mail, phone calls and other corporate communication tools on behalf of the Director.
• Oversee day to day running of the office.
• Represent the Managing Director and management in various meetings etc.
• Takes on a keen leadership and management role.
• Preparation of schedules, meetings, equipment etc
• Ensure all  administrative work is handled effectively.
• Any other duties as allocated.

Job Specifications

Qualifications

• Bachelor degree in Business Administration, Communication or related area.
• At least 4 years of relevant work experience.
• Proficiency in Microsoft Office Suite

Key Competencies

• Flexibility & Adaptability skills.
• Smart & Critical Thinker
• Proactive
• Ability to handle pressure and remain calm.
• Teamwork and People Skills
• Strong communication and interpersonal skills, both written and verbal.
• Confidentiality.