Mission Description                      

• Based in Nairobi and reporting to the Managing Diretor, the selected candidate will be responsible to provide vide administrative support to the Managing Director – Kenya office
• In liaison with the regional office, proactively organize, liaise and coordinate the travel itinerary and accommodation for the Kenya team and visitors
• Manage / schedule meetings and co-ordinate appointments effectively and with precision and take minutes as may be required.
• Collate / collect information from section heads and statistics for regular (weekly, monthly) and ad-hoc meetings.
• Prepare / update presentations for the meetings based on data received.
• Manage the MD’s diary & Calender
• Maintain a proper filing system for all documentation
• Track documents submitted to and from the MDs for approvals.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and letters.
• Attend to visitors, clients, customers and staff
• Ensure proper housekeeping of the MD’s office
• Ensure sensitivity to time management and the need for flexibility as the role and situation demands.
• Handle sensitive information with discretion and maintain confidentiality.
• Work independently and prioritize tasks effectively.
• Any other duties assigned on ad hoc basis.

Profile

• Diploma in Administration
• Proficiency in Microsoft Excel, Power BI or other presentation tools
• Meticulous
• Confidential
• Confident and presentable