ROLE OVERVIEW

• The Personal Assistant & Business Development Manager will provide high-level executive support to the Chairman while driving strategic business development initiatives across Homes Universal Ltd and its subsidiaries. The role combines executive administration, coordination, financial support, strategy execution, and growth facilitation across real estate, construction, property management, security services, and exhibitions.
• The successful candidate must be highly organized, commercially aware, discreet, proactive, and capable of handling sensitive information while contributing meaningfully to business growth and operational excellence.

KEY DUTIES & RESPONSIBILITIES

Executive & Personal Assistant Responsibilities

• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Manage the Chairman’s calendar, appointments, meetings, travel arrangements, and deadlines.
• Prepare briefing notes, presentations, reports, minutes, and follow-up action points.
• Coordinate board meetings, management meetings, and strategic sessions.
• Track execution of Chairman’s directives across departments and subsidiaries.
• Handle confidential documents, correspondence, contracts, and executive communications.
• Organize and maintain structured filing systems (physical and digital).
• Screen calls, emails, and requests, prioritizing urgent and strategic matters.
• Assist in drafting professional emails, proposals, speeches, and official communications.

Business Development & Growth Responsibilities

• Support formulation and execution of group-wide business development strategies.
• Identify new business opportunities, partnerships, sponsorships, and revenue streams.
• Assist in proposal writing, pitch decks, tenders, and business presentations.
• Coordinate follow-ups on leads, prospects, investors, exhibitors, and strategic partners.
• Track performance of ongoing business initiatives and prepare progress reports.
• Conduct market research, competitor analysis, and sector trend monitoring.
• Support expansion initiatives for new projects, subsidiaries, or services.
• Participate in client meetings, negotiations, and stakeholder engagements when required.
• Assist in developing pricing strategies, value propositions, and growth plans.

Financial & Administrative Support

• Assist with basic accounting tasks, reconciliations, and financial tracking.
• Prepare expense reports, budgets, forecasts, and cost summaries for review.
• Support invoicing, payment follow-ups, and documentation tracking.
• Work with accounting software (QuickBooks, Zoho Books, or equivalent).
• Coordinate with Accounts and Finance teams across group companies.
• Maintain records for commissions, contracts, advances, and approvals.
• Assist in preparation of financial summaries for management decision-making.

Operations & Inter-Departmental Coordination

• Liaise with Heads of Departments to track deliverables and timelines.
• Coordinate activities across subsidiaries (construction, property, exhibitions, security, etc.).
• Monitor implementation of internal policies, SOPs, and operational frameworks.
• Assist in planning and execution of major company events, expos, launches, and meetings.
• Track KPIs, departmental performance, and reporting schedules.
• Support HR, procurement, and compliance coordination when required.

Strategy, Planning & Reporting

• Assist the Chairman in strategic planning and execution oversight.
• Prepare dashboards, summaries, and performance reports.
• Track strategic initiatives, risks, and action plans.
• Follow up on pending decisions, approvals, and commitments.
• Support documentation for audits, compliance, and regulatory matters.
• Maintain high professional standards, accuracy, and attention to detail.

REQUIRED SKILLS & COMPETENCIES

Technical Skills

• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Working knowledge of accounting software (QuickBooks, Zoho Books, or similar).
• Ability to prepare professional reports, presentations, and proposals.
• Basic financial literacy and accounting understanding.
• Strong documentation and record-keeping skills.
• Familiarity with CRM, project management, or ERP systems is an added advantage.

Soft & Executive Skills

• Excellent communication (written and verbal).
• High level of discretion, confidentiality, and integrity.
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Strategic thinking and commercial awareness.
• Proactive, solution-oriented, and detail-driven.
• Strong interpersonal and stakeholder management skills.
• Ability to work independently with minimal supervision.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Business Administration, Finance, Management, Economics, or related field.
• Minimum 3–5 years’ experience in a similar PA, Executive Assistant, Business Development, or Administrative Manager role.
• Prior experience supporting senior executives or directors is highly preferred.
• Experience in real estate, construction, property management, exhibitions, or corporate services is an added advantage.
• Proven exposure to business development, proposal writing, or strategic coordination.

CORE EXPERTISE AREAS

• Executive Support & Office Management
• Business Development & Strategy Support
• Financial & Administrative Coordination
• Stakeholder & Client Engagement
• Reporting, Documentation & Compliance
• Multi-company / Group Operations Coordination
• Confidential Information Handling
• Project & Task Follow-Up Management

PERFORMANCE EXPECTATIONS

• Efficient execution of Chairman’s daily and strategic responsibilities.
• Timely and accurate preparation of reports and communications.
• Effective coordination across departments and subsidiaries.
• Contribution to measurable business growth and opportunity conversion.
• High professionalism, reliability, and confidentiality at all times.