The Mater Hospital was opened in 1962 by the Sisters of Mercy, a Catholic Order of Nuns originating from Ireland, three years after registering themselves as the Registered Trustees of an entity under the Perpetual Succession Act (the succeeding legislation after independence).

Main Duties

•  Responsible and Accountable for the stocks in the respective store assigned
•  Receiving and inspection of all pharmaceutical products delivered to the stores by suppliers as per the laid down guidelines
•  Ensuring proper carriage, packing, and storage of stock in the store while enforcing safety and easy retrieval
•  Applying proper inspecting procedures with a focus on shelf life, quality, and packaging, LPO, delivery notes, and Invoices. Ensuring all stored items are well labeled and accurately stored in their mapped locations
•  Processing service orders from user departments and issue all stock and non-stock items to various operational areas in the main hospital and external medical centers
•  Performing regular stock counts to ensure physical stock levels are consistent with system stocks every week and during the quarterly stock-take exercises
•  Putting measures in place to trace; and prevent theft and pilferage of the stock
•  Maintaining records for breakages and returned items as per the policy.
•  Returning all defective or near-to-expire items to suppliers within reasonable time to mitigate losses to the Hospital and Supplier
•  Utilization of ERP inventory software to process requisitions and orders, issue stock analysis, and report on stock levels and stock movement trends
•  Maintaining standards of health and safety, hygiene, and security in the store
•  Confirming that all items received conform to the Local Purchase Order, Contract, Delivery Note, and, where applicable, shipping documentation
•  Managing stock levels and Issue stocks under the FIFO method while enhancing expiry Management, mitigating stock-outs, and avoiding obsolescence
•  Submission of invoices and delivery notes twice a week to the Finance Department for payments and regular follow-up of credit notes in an accurate manner to prevent payment disputes

Required Qualifications for the Position

•  Degree in the Procurement related field. Additionally, a diploma in Pharmacy is preferred
•  3 years working experience in procurement and supplies management
•  Member of KISM (Kenya Institute of Supplies Management)