Kenya Medical Supplies Authority (KEMSA) is a state corporation under the Ministry of Health established under the KEMSA Act 2013 whose mandate is: Procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals Establish a network of storage, packaging and distribution facilities for the provision of drugs and medical supplies to health institutions. Enter into partnership with or establish frameworks with County Governments for purposes of providing services in procurement, warehousing, distribution of drugs and medical supplies

Position Objective

The Planning officer, Supply Chain is responsible for planning and tracking of KEMSA Supply Chain activities. This position develops commodity supply chain plans (demand, inventory, distribution and supply plans) that align the operational units’ work schedules in a coordinated approach to achieve operational and organizational objectives.

Key responsibilities

•  Analyzes unit commodity volume from customer orders to prepare historical records for forecasting purposes
•  Works closely with Customer Service team members to validate abnormalities in customer demand history
•  Develops KEMSA’s commodity level operational, Category/Grouping and Strategic forecasts
•  Measures forecast accuracy levels to identify areas for improvement
•  Facilitates forecast and quantification discussions in planning meetings for the assigned categories/groups.
•  Works with Ministry personnel to understand changes in the business climate that would impact forecasted volume
•  Incorporates human intelligence into the commodity forecasts
•  Analyzes the Stock Status report to identify and correct out-of-stock and expiry situations
•  Works closely with Warehouse Receiving and Procurement to coordinate inbound receipts on a timely and needed basis
•  Tracks commodity fill rate performance to maximize customer service levels
•  Provides inventory analysis to determine minimum stocking levels based on demand and lead time uncertainty
•  Prepares inventory reports that identify average coverage levels and abnormal deviations
•  Compares actual procurement orders against the unconstrained requirements to provide visibility of over or under procurement levels

Requirements

Qualifications and experience

•  Minimum of 3 years’ experience in a supply chain management or logistics function
•  Bachelor’s Degree with emphasis in mathematics, and statistics, supply chain or relevant technical field
•  Understanding and experience in ERP or Supply Chain Planning software capabilities a plus
•  Supply Chain and Lean Six Sigma qualifications and certifications a plus

Required Skills

•  Strong analytical skills
•  Advanced computer skills using MS Excel
•  Strong drive and curiosity to find solutions to problems
•  Clear communication and writing skills
•  Exceptional organizational skills