PFL is a member of Industrial Promotion Services (K) Ltd (IPS) group of companies, which is the industrial and infrastructure arm of the Aga Khan Fund for Economic Development (AKFED), an international development agency dedicated to promoting entrepreneurship and building economically sound enterprises in sub-Saharan Africa as well as Central and Southern Asia.

Summary

We are looking to hire a Plant Accountant who will be based in Ruaraka, Nairobi County.  Reporting  to  the  Business  Controller,  the  Plant  Accountant  will  be  responsible  for  managing  and  maintaining accurate financial records of the organization’s inventory. This role involves overseeing the  accounting  of  inventory  transactions,  ensuring  compliance  with  accounting  standards,  and  providing  valuable insights to support effective inventory management and financial decision-making, cost analysis  and maintenance of Fixed Asset Register.

The main duties and responsibilities for this position entails: –

• Inbound Section Inventory Management
•  Ensure  accuracy  of  physical  inventory  and  reported  results.  Investigate  and  explain  system  to  physical adjustments.
•  Conduct weekly cycle counts for all the warehouses within the company.
•  Maintaining and updating records of purchase orders, pricing reports, and inventory records.
•  Ensure Physical Material Transferred to Production is posted real time they are issued including for  intermediary processes.
•  Analyze potential excess and obsolete inventory items monthly.
•  Provide insights into inventory performance, valuation, and turnover.
• Outbound Section Inventory Management Conduct  surprise  checks  on  loaded  delivery  vehicles  to  ensure  that  physical  goods  tally  with  sales  documentation.  This should be done at least once a week.
•  Maintain  a  perpetual  inventory  for  finished  goods  and  reconcile  this  perpetual  to  production,  shipping, and returns on a daily basis.
•  Implement and maintain effective inventory control measures to prevent theft, spoilage, and  obsolescence of finished goods.

Production area Operations 

•  Daily control and measurement of waste in production floor and report this on a daily basis from
• individual batches executed in the day.
•  Enforce all production operating controls, SOPs & work instructions and report any non-compliance
• on a real time basis.
•  Reconciliation of major material issued to the lines against production realized based on the bill of
• materials for batches executed, including for intermediary products (Pulps, Syrup).
•  Perform audits of bills of materials to ensure product costs are accurate and accounted for properly.
• Report audit results monthly.
•  Work closely with production clerks to ensure materials used is as per the requisition.

Fixed Asset Management 

•  Maintenance of the Fixed Assets register and ensuring that the fixed assets file is up to date with
• relevant and accurate supporting documentation according to laid down procedure.
•  Ensure that Fixed Assets register tallies with general ledger balances at all times.
•  Analyze internal controls to ensure assets are adequately safeguarded and results are accurately  reported.
•  Ensure all the assets in the plants are tagged sequentially.

Finance operations 

•  Review labor reporting and cost, material costs, manufacturing overhead, distribution cost, returns  and inventory levels.
•  Assure adherence to Generally Accepted Accounting Policies. Resolve questions of GAAP and internal  controls.
•  Monitor labor productivity against standards with explanations.
•  Review rates of depreciation, labor and overhead and suggest policy changes to improve numbers.
•  Provides  proactive  /  unsolicited  consultation,  interpretation  of  complex  financial  and  operational  matters to drive business decisions.
•  Provide  support  to  all  ad  hoc  projects  and  analyze  all  financial  presentation  efficiently  to  provide  support to all activities and recommend improvement to all business practices and processes.
•  Assist with internal and external audits by providing accurate and organized inventory-related data  and documentation.
•  Participate in any other duties that shall reasonably be assigned to you by the Management from time  to time

 The ideal candidate will have the following qualifications: –

•  Bachelor’s degree in finance or accounting.
•  CPA (K) or ACCA or other relevant qualification.
•  At least 4 years of finance or accounting experience.
•  Experience in manufacturing and distribution of FMCG preferably in food and beverage industry.
•  Proficient in MS Excel.