Overall purpose of the role:

Under the guidance and direct supervision of the Area Program Technical Coordinator, the PMER officer, will be responsible for implementing integrated PMER strategies and plans in support of the area program while adhering to accuracy and compliance with PMER standards and practices, as well as strengthening the capacity of program teams to report in a timely manner to management and stakeholders as appropriate. The PMER Officer will be responsible for designing and implementing the PMER activities of the project, assisting the Area Programme Technical Coordinator in preparing weekly, monthly, quarterly, and annual reports on project progress, monitoring the project activities on a regular basis, developing and maintaining the MIS of the project, and being responsible for the collection and analysis of different data in relation to the project activities.

Main duties and responsibilities:

The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation, research, and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project. He/she will also provide technical assistance to the implementing agencies, particularly in relation to monitoring, reporting and governance issues.

Specific duties:

Monitoring, Evaluation & Reporting:

• Support the design, implementation, monitoring and evaluation of LWF/PMER strategies and practices and ensure integration across all projects and project cycle(s).
• Develop and maintain an up-to-date database of M&E framework for various programs, continuously updating, reviewing, disseminating and validating reports.
• Collaborate with Sector leads to support compilation and submission of quality and timely periodic reports (weekly, monthly, quarterly, semi-annual and annual report), providing graphic/illustrated feedback for ease of interpretation.
• Support development and dissemination of data management tools and processes, following up as necessary to ensure utilization of such data
• Assist in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
• Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Develop the overall framework, for project M&E, for example mid-term project review, impact assessment, final evaluation, develop project Performance Monitoring Plan with relevant data collection systems.
• Develop baseline data for each project component and for all project indicators.

Implementation of M&E and coordination:

• Collect data on a regular basis to measure achievement against the performance indicators.
• Check data quality across all the projects in the area program.
• Maintain and administer the M&E database; analyse and aggregate findings.
• Support project progress reporting, project mid-term review and final evaluation.
• Identify areas where technical support to project team is required. Organize refresher training on M&E for the project team as required.
• Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the APTC on improving project performance using M&E findings.

Data Monitoring & Data Quality

• Lead and manage the area Program Data Management team and ensure that program-related data is accurate and timely to support decision-making and reporting.
• Review/develop data collection tools to harmonize data collection and processes and ensure all staff adhere to its usage and guidelines
• Conduct monthly data quality audits (DQA) to ensure the accuracy and authenticity of data collected and compliance with data management SOPs.

Data Analysis

• Carry out basic data analysis and provide feedback on the patterns that will be consistently be used by the management for decision-making.
• Conduct additional analyses in support of understanding program performance and opportunities for improvement
• Support the project teams to track progress on project objectives and indicators and inform implementation strategy using monitoring data

Communication:

• Produce reports on M&E findings and prepare presentations based on M&E data as required.
• Provide the project team, especially the technical leads with data and information as they may require.
• Check that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussions to fill any gap.
• Perform other duties as may be assigned by the APTC.

Requirements

Qualifications

• Bachelor’s Degree in Social Sciences, Statistics.
• Advanced certificate in M&E, statistics or economics preferred.

Experience:

• Minimum of three (3) years of professional experience in an M&E position responsible for implementing M&E activities in an international organization.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Experience in planning and managing surveys.
• Experience in developing and refining data collection tools.
• Experience with data quality assessments and oversight.
• Experience in managing and providing training to project teams and target beneficiaries.

Competencies:

• Good knowledge of programme implementation, monitoring and evaluation techniques and practices.
• Familiarity with impact assessment an advantage
• Good knowledge and experience regarding gender mainstreaming.
• Good moderation, facilitation and training skills.
• Ability to perform a variety of conceptual analyses required for the formulation, administration and evaluation of projects.
• Excellent analytical skills.
• Ability to work in a team and good interpersonal skills.
• Ability to work under time pressure and meet deadlines.
• Ability to work in diversified environments.
• Working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.