The Role

The Portfolio Coordinator is responsible for the day-to-day support in the consolidation and coordination of the following Portfolio Team’s activities:

• Programme Coordination and Reporting.
• Programme Travel & Procurement.
• Programme Support.
• The role-holder will also support the portfolio team across value-added services by providing efficient and responsive programme coordination and administration services. The incumbent will act as a liaison between the portfolio department, other AECF departments and external partners as needed. The role-holder will also act as the Executive Assistant to the Director of Programmes.
• This role will report to the Head of Program Operations.

Key Responsibilities

• Collate and upload disbursement requests to the Finance Disbursements folder and notify finance colleagues for processing.
• Provide weekly updates on disbursements and loan collection performance.
• Management of portfolio meetings by scheduling, drafting the agenda, circulating meeting pack, and preparing minutes of the meeting and circulating to the members.
• Coordinate preparation of portfolio updates for the Board Programme Committee (BPC) meetings.
• Coordinate with the Portfolio Team to maintain and update investee contact and investee synopsis database for easy access to information and reference.
• Prepare and or coordinate the development of the programme operations manuals for new programmes as and when required.
• Programme Budget Meetings: Schedule BVR review meetings between Portfolio and Finance quarterly.

Suitable candidates should possess:

• A bachelor’s degree in business management, public administration, or other business-related fields.
• An excellent command of English. Fluency in French and Portuguese will be an added advantage.
• At least 4 years of post-qualification experience in managing an executive office, preferably in a not-for-profit organization.
• Ability to manage budget, resources, and timelines to deliver maximum results.
• Knowledge of MS Project or any project and task management tool (trello.com, outlook tasks) is an advantage.
• Have planning and organization skills: devise plans of action with explicit paths and measures of accomplishment for self and/or others and allocates suitable resources so that objectives are achieved. Strong administration skills.
• Demonstrate technical competencies for the position: demonstrate knowledge of all own work role-specific issues. This encompasses the technical skills or knowledge required to perform the essential duties described in this job description.
• Demonstrate a high level of accuracy, attention to detail, thoroughness, and an ability to maintain a timely and efficient workflow.
• Demonstrate the ability to plan and use resources (people and/or finance and/or physical assets) in accordance with AECF guidelines and delegated accountability so that objectives are achieved in the most effective manner possible.
• Demonstrate an ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.